What does subscript out of range mean?

Discussion in 'Access External Data' started by Joe Ramos, Mar 21, 2006.

  1. Joe Ramos

    Joe Ramos Guest

    When I'm importing an Excel spreadsheet into an Access DB the import wizard
    gives me a dialog box stating that the subscript is out of range. I am
    importing the table to be used in a report that has already been created.
    I've tried importing the spreadsheet to a new DB and get the same error. I'm
    working with Office 2003.
    Joe Ramos, Mar 21, 2006
    #1
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  2. I was having same problem trying to import from Excel. I posted a request
    for help but did not get any responses. In the meantime, I deleted all empty
    columns and rows (they were empty cells I deleted, but the worksheet
    previously had content in cells out to last column of the worksheet). I then
    had no problem importing the worksheet into Access. I think that once cells
    in the worksheet have content or have formatting applied to them, even if
    later deleted, Excel (or Access) looks at those cells as part of the import.
    Deleting the empty columns and/or rows restores them to a "pristine"
    condition (I'm guessing). You might also try copying the active cells to a
    new worksheet. Hope this helps.



    "Joe Ramos" wrote:

    > When I'm importing an Excel spreadsheet into an Access DB the import wizard
    > gives me a dialog box stating that the subscript is out of range. I am
    > importing the table to be used in a report that has already been created.
    > I've tried importing the spreadsheet to a new DB and get the same error. I'm
    > working with Office 2003.
    BMC Estimator, Mar 22, 2006
    #2
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  3. "Joe Ramos" wrote:

    > When I'm importing an Excel spreadsheet into an Access DB the import wizard
    > gives me a dialog box stating that the subscript is out of range. I am
    > importing the table to be used in a report that has already been created.
    > I've tried importing the spreadsheet to a new DB and get the same error. I'm
    > working with Office 2003.
    Francis of Harvey, May 8, 2009
    #3
  4. I also had this message when importing from Excel into an Access DB and later
    solved the problem. The trouble was that there was more than one type of data
    in one of the columns of the Excel spreadsheet. There were both text fields
    and date fields in the same Excel column and Access would not accept this.
    When I removed the date fields, the Excel data was imported as normal. Try to
    check your spreadsheet to make sure that the data type in each column matches
    with the data type format in the Access DB columns and I think that this will
    solve your problem. Hope this helps you.

    "Joe Ramos" wrote:

    > When I'm importing an Excel spreadsheet into an Access DB the import wizard
    > gives me a dialog box stating that the subscript is out of range. I am
    > importing the table to be used in a report that has already been created.
    > I've tried importing the spreadsheet to a new DB and get the same error. I'm
    > working with Office 2003.
    Francis of Harvey, May 8, 2009
    #4
  5. In addition to making sure that the data types in the Excel sheet columns
    correspond to the data types in the Access table, you may want to make sure
    that the Ecel sheet has no hidden columns or rows. I encountered a persistent
    problem with one Excel sheet that gave a ""subcript out of range" message.
    The only way this sheet would import was for me to highlight all columns and
    then select the command to "unhide columns" in the format menu. Although I
    had no hidden columns, this command itself was sufficient for the Excel sheet
    to adjust itself and allow it to be imported into Access. It seems that
    Access is very sensitive to certain formatting situations in Excel that
    prevent Excel tables from being imported. Whatever the reason, this action
    finally allowed the import to take place. Hope this info helps you.

    "Joe Ramos" wrote:

    > When I'm importing an Excel spreadsheet into an Access DB the import wizard
    > gives me a dialog box stating that the subscript is out of range. I am
    > importing the table to be used in a report that has already been created.
    > I've tried importing the spreadsheet to a new DB and get the same error. I'm
    > working with Office 2003.
    Francis of Harvey, May 28, 2009
    #5
  6. Joe Ramos

    Helen Guest

    having spent half a working day on this and doing all the usual things re
    data types, named ranges etc etc, the only way round it I can find it to
    import the spreadsheet into a new table rather than appending it to an
    existing one, and then taking the existing data from the Access table to the
    newly created one. A real pain but at least it worked. Only trouble is - if
    you have existing queries, reports etc they may have to be re-done.

    "Francis of Harvey" wrote:

    > In addition to making sure that the data types in the Excel sheet columns
    > correspond to the data types in the Access table, you may want to make sure
    > that the Ecel sheet has no hidden columns or rows. I encountered a persistent
    > problem with one Excel sheet that gave a ""subcript out of range" message.
    > The only way this sheet would import was for me to highlight all columns and
    > then select the command to "unhide columns" in the format menu. Although I
    > had no hidden columns, this command itself was sufficient for the Excel sheet
    > to adjust itself and allow it to be imported into Access. It seems that
    > Access is very sensitive to certain formatting situations in Excel that
    > prevent Excel tables from being imported. Whatever the reason, this action
    > finally allowed the import to take place. Hope this info helps you.
    >
    > "Joe Ramos" wrote:
    >
    > > When I'm importing an Excel spreadsheet into an Access DB the import wizard
    > > gives me a dialog box stating that the subscript is out of range. I am
    > > importing the table to be used in a report that has already been created.
    > > I've tried importing the spreadsheet to a new DB and get the same error. I'm
    > > working with Office 2003.
    Helen, Jun 2, 2009
    #6
  7. Like others here I spent hours looking for a way to get around this error.
    When I figured it out, i felt like kicking myself. You know how when you
    start Access there is that "Security Warning - certain content blah blah
    disabled" message is there below the ribbon? Just click options and select
    "allow this content". The data came in after that! I couldn't believe it -
    Access was denying access to Access...

    I know this is too late for you Joe, but hopefully it will help others in
    the future.

    Cheers,
    -sw

    "Joe Ramos" wrote:

    > When I'm importing an Excel spreadsheet into an Access DB the import wizard
    > gives me a dialog box stating that the subscript is out of range. I am
    > importing the table to be used in a report that has already been created.
    > I've tried importing the spreadsheet to a new DB and get the same error. I'm
    > working with Office 2003.
    sponge.worthy, Aug 10, 2009
    #7
  8. Joe Ramos

    i.need.help Guest

    Hallelujah! I had tried all of the other helpful hints but nothing worked
    until your suggestion. BRILLIANT! Thanks so much!

    "sponge.worthy" wrote:

    > Like others here I spent hours looking for a way to get around this error.
    > When I figured it out, i felt like kicking myself. You know how when you
    > start Access there is that "Security Warning - certain content blah blah
    > disabled" message is there below the ribbon? Just click options and select
    > "allow this content". The data came in after that! I couldn't believe it -
    > Access was denying access to Access...
    >
    > I know this is too late for you Joe, but hopefully it will help others in
    > the future.
    >
    > Cheers,
    > -sw
    >
    > "Joe Ramos" wrote:
    >
    > > When I'm importing an Excel spreadsheet into an Access DB the import wizard
    > > gives me a dialog box stating that the subscript is out of range. I am
    > > importing the table to be used in a report that has already been created.
    > > I've tried importing the spreadsheet to a new DB and get the same error. I'm
    > > working with Office 2003.
    i.need.help, Aug 20, 2009
    #8
  9. Joe Ramos

    Virginia K Guest

    I tried all of the things that were suggested and ended up just closing
    Access and coming back in. I still don't know what the problem was.

    "Joe Ramos" wrote:

    > When I'm importing an Excel spreadsheet into an Access DB the import wizard
    > gives me a dialog box stating that the subscript is out of range. I am
    > importing the table to be used in a report that has already been created.
    > I've tried importing the spreadsheet to a new DB and get the same error. I'm
    > working with Office 2003.
    Virginia K, Jan 13, 2010
    #9
  10. Joe Ramos

    Gina Whipp Guest

    Virginia,

    Unfortunately, I don't know what all those things are because I only see
    your message... So pardon me if some of the below has already been
    suggested.

    Several reasons for this... Could be the Excel spreadsheet has too many
    columns, could be there is some corruption in the Excel spreadsheet, could
    be the way Access is translating your columns in Excel, could be there are
    calculated fields in Excel that Access can't translate for what ever reason.

    So going to need a little more information...

    1. How many columns is the spreadsheet?
    2. Do you have any calculated columns?
    3. Have you looked at the spreadsheet to confirm there are no errors on the
    sheet?
    4. Just on a whim here, do you column headings use any Reserved Words (or
    Wildcard characters) that might confuse Access?
    5. Are you using the wizard or did you write some code? (If you wrote some
    code can you post it here?)
    6. Have you tried it manually? (You know, File... Import...)

    --
    Gina Whipp
    2010 Microsoft MVP (Access)

    "I feel I have been denied critical, need to know, information!" - Tremors
    II

    http://www.regina-whipp.com/index_files/TipList.htm

    "Virginia K" <Virginia > wrote in message
    news:...
    >I tried all of the things that were suggested and ended up just closing
    > Access and coming back in. I still don't know what the problem was.
    >
    > "Joe Ramos" wrote:
    >
    >> When I'm importing an Excel spreadsheet into an Access DB the import
    >> wizard
    >> gives me a dialog box stating that the subscript is out of range. I am
    >> importing the table to be used in a report that has already been created.
    >> I've tried importing the spreadsheet to a new DB and get the same error.
    >> I'm
    >> working with Office 2003.
    Gina Whipp, Jan 13, 2010
    #10
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