Accept Paragraph Number Change


J

Jerry

I posted this last week (original post pasted in below) and didn't get a
satisfactory answer.

Is there an easy way to accept a changed paragraph number in Word 2007
without accepting the other changes in the paragraph?

After making many changes in a document with numbered paragraphs, I added a
paragraph. This changed all the following paragraph numbers, and the new
paragraph numbers now show up as tracked changes. My manager considers
non-content changes such as these "clutter," and she insists that we accept
them before sending documents out for review.

How can I accept the paragraph number changes without accepting all other
changes, too?

It would be nice if I could just undo all the changes I made after I added
the new material, but I've gone way beyond that now. In 2003, this was easy.
There's probably an easy answer in 2007, too. But like everything else in
2007, it's almost impossibly hard to find the answer because nothing is where
you expect it to be.

Thanks,

Jerry


-----Here's my original posting-----
I am a new (and still frustrated) user of Word 2007.

After editing a procedure with numbered paragraphs, I had to add a paragraph
to the document. This changed the paragraph numbering on everything from that
point on. I don't want to have the entire document side-barred when I send it
out for review, because my reviewers use the side bars to tell what has been
changed, so I'm trying to accept the paragraph number changes.

If I select the paragraph number or the paragraph marker (¶), and click the
Accept button, nothing happens. When I select the entire paragraph and click
Accept, the paragraph number is accepted, but all the other changes in that
paragraph are accepted, too.

This was an easy thing to do in 2003, so I'm assuming there's an easy way to
accept a changed paragraph number in 2007, too. Am I being too optimistic?

Thanks.

-----Here's the "answer" I got-----
Undo all the messing around you did after it went wrong and turn off
Track Changes, add the new numbered paragraph (and the following
paragraphs change their numbers), then turn Track Changes back on.
 
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P

Peter T. Daniels

The fact that no one added anything to my response suggests that my
response is the most satisfactory solution to your problem.

You reported that you tried a lot of stuff after you noticed the
problem -- I said you should undo all the things you tried that didn't
work, and then simply turn off Track Changes, add your new numbered
paragraph, and turn Track Changes back on (and then type the content
of the new numbered paragraph, if you want it to be marked as an added
paragraph).

Did that not work?
 
J

Jerry

If I had immediately realized that I wouldn't be allowed to accept paragraph
numbering changes, I would have done what you ask. Unfortunately, I performed
nearly a full day of editing on the document before I tried to clean up the
clutter. I can't just close without saving at this point, and I can't undo
the changes. I'm just stuck with changes that Word 2007 won't accept.

Ever since I "upgraded" to 2007, I've felt like Gregor Samsa. I woke up one
morning and my whole world was changed. I'm not even sure that I will ever
want this nightmare to feel normal.
 
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P

Pamelia Caswell via OfficeKB.com

Try again with selecting the numbering, but be sure to click the new heading
number (the one without deletion markup) and accept the change for it. The
markup on the rest of the numbers should go away, but the paragraph text
should be unaffected.

If I click one of the other numbers (with deletion markup), the
accept/reject change icons do not light up.

I saw your first message andI was pretty sure I had done this several times
before in W2007, but didn't have time to test it before answering.
Apologies.

HTH,
Pam

I posted this last week (original post pasted in below) and didn't get a
satisfactory answer.

Is there an easy way to accept a changed paragraph number in Word 2007
without accepting the other changes in the paragraph?

After making many changes in a document with numbered paragraphs, I added a
paragraph. This changed all the following paragraph numbers, and the new
paragraph numbers now show up as tracked changes. My manager considers
non-content changes such as these "clutter," and she insists that we accept
them before sending documents out for review.

How can I accept the paragraph number changes without accepting all other
changes, too?

It would be nice if I could just undo all the changes I made after I added
the new material, but I've gone way beyond that now. In 2003, this was easy.
There's probably an easy answer in 2007, too. But like everything else in
2007, it's almost impossibly hard to find the answer because nothing is where
you expect it to be.

Thanks,

Jerry

-----Here's my original posting-----
I am a new (and still frustrated) user of Word 2007.
[quoted text clipped - 13 lines]

-----Here's the "answer" I got-----
Undo all the messing around you did after it went wrong and turn off
Track Changes, add the new numbered paragraph (and the following
paragraphs change their numbers), then turn Track Changes back on.
 

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