Avery 5266 template

[Stephanie Smith]

I'm running Word XP on a machine with Windows 2000. I'm trying to print
multiple pages of labels using the Avery 5266 template (it's a file folder
label with a colored bar at the top). In this label format, the vertical
pitch is greater than the label height, to compensate for the colored bar at
the top of each label on which you don't want to print. The first page of my
labels works just fine; however, on the second page and all subsequent pages,
Word seems to be changing the label height to match the vertical pitch, which
means that I'm losing that bit of space that prevents printing on the colored
bar at the top of each label. I've tried creating a custom label format for
these, just to see if I could make it work that way, and I get the same
problem. Does Word just not deal well with multiple pages of labels for
which the label height and vertical pitch don't match? Is it worth fighting
the computer on this one, or should I just give up now and create my labels
one page at a time?

Thanks!

 

[Suzanne S. Barnhill]

If you had table gridlines displayed, you would see that Word is formatting
these labels by creating narrow rows (for the stripe) between the label
rows. When you press Tab to create a new row of labels, you're getting just
the label rows, not the stripe rows. Although you could select two (or four
or six) rows and Insert Rows, generally whenever you have more than one page
of labels to create, it's more effective to do this with a mail merge.

 

[fadeout]

Hi,

I would suggest going to the Avery website and downloading their DesignPro
software. It's free and when you open a new document, you can choose which
label style you want and then type your text on a "Master" label, and copy
that label until you fill the page. You can see a print preview of your
finished sheets and it's very easy.

 

[Suzanne S. Barnhill]

Avery software adds no functionality to what is already available in Word.

 

[fadeout]

I was not implying that the Avery software adds any new functionality to
Word. I was saying that as a separate software, it can help to create those
labels. That way Stephanie could see exactly how each label is laid out and
then just make copies and print them.

 

[Stephanie Smith]

I don't have the option of installing the Avery software here at the office
anyway, but I have used it on my boyfriend's computer for CD labels (he
doesn't own MS Office), and I've found it to be a very helpful little
application.

The idea of creating the labels via Word's Mail Merge tools is going to work
nicely. I was actually posing the question on behalf of one of our users
(I'm the "Support Princess"). I think it's just totally weird that Word
doesn't carry the label template beyond the first page of labels, but no
application is perfect, and it's not like Word doesn't have other freaky
little glitches here and there. It just makes using the software more
interesting, I suppose, and so long as there's a viable workaround, it's not
a problem. And the silver lining here is that my user will gain a valuable
new skill (mail merging) in the process.

Thanks for your help!

Steph