"- Continued" text with Field Code?


B

binar01011

Fellow Forum Members,
I have a 500 page Word 2007 document with a 10 page Table of Content
(TOC). For the first page of the TOC my Boss wants to see this for th
first page of the TOC Title:

"TABLE OF CONTENTS"

However, for page 2 through 10 he wants to see this:

"TABLE OF CONTENTS - Continued"

My question to anyone out there. Can the "- Continued" text be generate
by using a FIELD CODE that will be smart enough not show "- Continued
text in the first page of a TOC title but show it for all of the othe
pages that follow the first page?

Same thing for Table captions. Can a FIELD CODE be inserted at the en
of the Table Caption for the first page of the Table, but then for th
second page of the same table it automatically generates the "
Continued" text?

It would be nice if such a field code was already included has part o
Word 2007, but I haven't been able to find one.

Any help will be greatly appreciated. Thanks
 
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S

Stefan Blom

For the table of contents, you can do the following: Place the TOC in a
separate section and enable the "Different first page" option in the Page
Setup dialog box. Type in "Table of Contents" in the first page header; in
the main header, type in "Table of Contents - Continued."

For the table of figures, you can do exactly the same.

--
Stefan Blom
Microsoft Word MVP





"binar01011" wrote in message news:[email protected]
 
P

Peter T. Daniels

What she wants for the second problem is a Continuation marker in the
caption of a table that goes to a second page -- I know how to do it
for continued footnotes, and it's pretty likely that there's a way to
do it in the Captions dialog (ISTR the rare times that I've had a two-
page table tha the caption does repeat).

For the table of contents, you can do the following: Place the TOC in a
separate section and enable the "Different first page" option in the Page
Setup dialog box. Type in "Table of Contents" in the first page header; in
the main header, type in "Table of Contents - Continued."

For the table of figures, you can do exactly the same.

--
Stefan Blom
Microsoft Word MVP

"binar01011"  wrote in message
Fellow Forum Members,
I have a 500 page Word 2007 document with a 10 page Table of Contents
(TOC). For the first page of the TOC my Boss wants to see this for the
first page of the TOC Title:
"TABLE OF CONTENTS"
However, for page 2 through 10 he wants to see this:
"TABLE OF CONTENTS - Continued"
My question to anyone out there. Can the "- Continued" text be generated
by using a FIELD CODE that will be smart enough not show "- Continued"
text in the first page of a TOC title but show it for all of the other
pages that follow the first page?
Same thing for Table captions. Can a FIELD CODE be inserted at the end
of the Table Caption for the first page of the Table, but then for the
second page of the same table it automatically generates the "-
Continued" text?
It would be nice if such a field code was already included has part of
Word 2007, but I haven't been able to find one.
Any help will be greatly appreciated. Thanks.
 
B

binar01011

Peter,
I fired up my MicroSoft Word 2007 and analyzed the CAPTION Dialo
window. I honestly can't figure out where inside this dialog window
could setup the "- Continued" text so that it appears starting on th
second page of a table.

As for the TOC "- Continued" isn't there a way to use a FIELD code?
understand the method Stephan is explaining, but I want to avoid usin
Section Breaks. The reason is because they tend to cause a problem whe
I convert the document over to a PDF. Acrobat sometimes generate
needles blank pages because of Section Breaks used in WORD. There for
my goal is to use a FIELD CODE. I would very grateful if anyone ou
there could help me in figuring out how if a FIELD CODE could b
designed to automatically generate the "- Continued" text as require
in either a Table Caption or a TOC Title Header. Any help will b
greatly appreciated. Thanks
 
S

Stefan Blom

Unfortunately, there are no field codes that can add "continued" to the TOC.

To prevent a section break from adding pages, make sure that you choose the
Next Page or Continuous type of break.
 
S

Stefan Blom

A workaround is required for the table captions as well. It's a bit
convoluted, but it can be done...

Assuming that you have your caption above the table, you can put it in a row
(without borders) and enable the "Repeat as header row at the top of each
page" option in the Table Properties dialog box. Merge the cells in that row
and type in the caption, adding the word "continued." On the first page, add
a white graphic to cover the word. Make sure to anchor the graphic outside
of the heading row (otherwise the graphic will be repeated, which we
obviously want to avoid).
 
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P

Peter T. Daniels

Non-helpful answer: my very first version of Word -- 5.0 for Mac --
actually came with a thick manual, and in the back was a many-page
guide to "programming" field codes, and field codes haven't changed
since way back then -- but I haven't been able to find that book in
years, thanks to 3 moves in between. (The same information seems to
have become scattered throughout on-line help, but they make it almost
impossible to access.) Once in a while I look through the aftermarket
Word manuals in the store, and none of them deal with field codes.
 

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