how do I set up a single field with mulitple entries in a dropdown

D

DJScotty

For instance, making a phone list where the "phone" field could contain
several entries veiwable by clicking on as arrow to drop down the box
 
J

John Vinson

For instance, making a phone list where the "phone" field could contain
several entries veiwable by clicking on as arrow to drop down the box
Click to expand...

That's not how relational databases work.

If you have a one (person) to many (phone) relationship, use TWO
tables in a one to many relationship. The Phones table would have a
link to the Primary Key of the People table (ContactID perhaps), a
field for the phone number, and perhaps a PhoneType field (with values
"Home", "Work", "Cell", "Fax" for example). You'ld use a Subform on
the form you're using to enter people data bound to this Phones table.

John W. Vinson[MVP]
 
D

DJScotty

Thanks so much for your help, I really appreciate the time you take to help
up access-challenged folks.... I took a couple access 2000 basic classes some
time ago, and now i'm rusty, as well as still green. I will be more specific
about my needs here.

I am setting up a database for a man that does trust appraisals. Attorneys
send us work which involves appraising properties for their clients. I can
already see that I will need to make a table for the attorneys (called
"customers") and one containing information about the attorneys' client
(maybe called "trustees") so that I can make a relationship between the two
showing which attorney belongs to which trustee and so on.

Right now I'm trying to set up the "trustee" table and occasionally a
trustee has mulitple properties that need to be appraised. If I am
understanding correctly, I need to make another table (maybe "additional
properties") that relates to my "trustee" table. Or, can this be all done in
the "trustees" table without having to make a new colum for every new
address....OR should I just put all the address relating to the "trustees" in
a seperate table......Think I bit off more than I can chew....Whew.....Thanks
again for your help
 
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