How to email a link to a file on a shared folder

[just bob]

If I want to email someone a link to a file on a shared folder using
Outlook, how am I supposed to do this? If we send a LNK file it is blocked
by Outlook. Here is the path and filename.

\\server1\Here is a shared folder\\here is my document.xls,

How is a user supposed to send a link to this file to another user via
Outlook?

I have told people to not use spaces (instead use hyphens or underscores) in
the folders and file names so we can create a real link which works in
Outlook such as:

\\server1\here-is-a-share-folder\here-is-my-dopcument.xls

But with this method, the user has to copy the path from the address
bar to an email msg body, copy the file name to the email msg body, and then
put the two pieces of text together separated by a backslash to make the
link.

And he first has to rename all the files and folders so they do not have
spaces.

I have no idea how else to make this work but if you have an idea please let
me know.


Thanks!
-Bob

 

[Brian Tillman]

If I want to email someone a link to a file on a shared folder using
Outlook, how am I supposed to do this? If we send a LNK file it is
blocked by Outlook. Here is the path and filename.

\\server1\Here is a shared folder\\here is my document.xls,

Enclose it in less-than/greater-than symbols:
<\\server1\Here is a shared folder\\here is my document.xls>

 

[just bob]

Enclose it in less-than/greater-than symbols:
<\\server1\Here is a shared folder\\here is my document.xls>

Hi Brian, so we still have copy the file and the path separate, past them
together, but at least we do not need to rename them? I guess that is
better than what I got so far!

Thanks,
-Bob

 

[just bob]

Enclose it in less-than/greater-than symbols:
<\\server1\Here is a shared folder\\here is my document.xls>

If anyone dares to try to get it work without removing the spaces in the
path or filename here is what works for me.

You have to start with a Plain formatted text email In Outlook 2003.

Paste the path from the address bar into the body of the email msg

Add a backslash to the end of the path in the msg body

Paste in the filename to append after the backslash

Surround your link with greater lesser than symbol as shown below

\\servser1\here is my share name\here is my filename.xls

Change formatting to HTML

Change formatting back to plan text

Send the email.

 

[just bob]

Last line should have said "*do not* change formatting back to plain text!

 

[Brian Tillman]

If anyone dares to try to get it work without removing the spaces in
the path or filename here is what works for me.

What works for me is to simply type the UNC as I described, enclosing it in
<>. The link is clickable on the receiving end.

 

[just bob]

What works for me is to simply type the UNC as I described, enclosing it
in <>. The link is clickable on the receiving end.

Aha. I discovered the problem. When I send within the same Exchange domain
it works as you describe. Seems I must start with a Plain Text email before
I use the <> symbols. Which works great for me but I think I'm one in 100
who uses plain text for email.

Thank you again.

-Bob