Index Level 1 problems (Items are typed exactly the same.)

[ChrisK]

I have been working on an index and have done a pretty good job! I have read
the article that Suzanne suggested, and it was very easy to follow. I know
that "My Home", " My Home", and "my Home" will create 3 separate Level 1
entries because they are not typed the same.

My index has a Level 1 entry called "Beverages". I have typed it out as
"Beverages" exactly the same, and I now have 14 separate Level 1 beverage
entries. If I type it out as " Beveages" (please note the space between the
" and the b), the remaining 7 entries done this way are all under the Level 1
heading of Beverages and the way I want it.

I can fake it and add a space between the " and the b for the remaining 14
entries, but I don't feel this is correct, and I would prefer to do it
correctly.

Any suggestions on what I am doing wrong? :-(

TIA,

 

[Robert M. Franz [RMF]]

Hello Chris

I have been working on an index and have done a pretty good job! I have read
the article that Suzanne suggested, and it was very easy to follow. I know
that "My Home", " My Home", and "my Home" will create 3 separate Level 1
entries because they are not typed the same.

My index has a Level 1 entry called "Beverages". I have typed it out as
"Beverages" exactly the same, and I now have 14 separate Level 1 beverage
entries. If I type it out as " Beveages" (please note the space between the
" and the b), the remaining 7 entries done this way are all under the Level 1
heading of Beverages and the way I want it.

odd!

Could you list the exact XE and INDEX field code? What happens if you
copy one of the XE fields to a different page (additional page number
only, as it should be, or additional entry)? Is the formatting of the XE
fields the same (especially: language)? Are there unresolved
TrackChancges in the document?

0.2¢
Robert

 

[Suzanne S. Barnhill]

FWIW, I had this problem in a document I worked on quite a long time ago in
an earlier version of Word. It was a family history/genealogy and naturally
contained quite a lot of family names, all indexed. The overall family name
was Link, and I don't know whether it was just a coincidence, or whether the
word "Link" confused Word, but I kept getting separate entries for a lot of
the Link names. I never could resolve the problem (like Chris, I had
confirmed in every way possible that all the XE fields were identical) and
ended up editing the index by hand when text editing was complete (this was
preferable anyway because I wanted to do some fine-tuning). I later
concluded that probably the document had been corrupt and might have
succumbed to the treatments recommended at
http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm, but it had numerous
sections, pictures, tables, etc., and was very complex, so I was loath to
try to "launder" it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org