MS Project - Questions

[RhyderKey]

_Good_morning_all_.

I have just started working with MS Project so please bear with me. I
work in the film industry, at a post production company, and I am
looking to intergraded MS project in to our workflow.

_I_currently_have_the_flowing_questions:_

• I have teams of the people with the same skills that can all perform
the same task in the same
time period. IE I have six artists in a group (resource sheet term),
six paintings to paint and each
painting will take 2 days to paint. Now common sense will tell me that
I can have all paintings
done in 2 days (six artists to six paintings). So in MS Project I
created 6 tasks (Image 1) I then
selected all six tasks, and assigned all 6 artists(image 2), then
pressed level. What Project did
then was schedule each painting to have after each other and allocated
all six artist to one
painting for 2 days, thus a total 12 days(Image 3). This is false.
Please help me

IMAGE 1
'[image: http://www.freeimagehosting.net/uploads/th.8a07bac3d3.jpg]'
(http://www.freeimagehosting.net/image.php?8a07bac3d3.jpg)

IMAGE 2
'[image: http://www.freeimagehosting.net/uploads/th.08cb5b24b5.jpg]'
(http://www.freeimagehosting.net/image.php?08cb5b24b5.jpg)

IMAGE 3
'[image: http://www.freeimagehosting.net/uploads/th.89062c4d50.jpg]'
(http://www.freeimagehosting.net/image.php?89062c4d50.jpg)


• To follow on from the point above (I am only asking this incase it is
not part of the answer to the
above question). If I have several resources assigned to several tasks
like above, is there a way
to individualize a resource to each task. IE Project will automatically
tell me that artist 1 is
creating painting 1 etc.

• I have created several milestones. I can create a report of the
milestones. But is there a way to
change the layout of the report. IE I would like to have the milestone
printed out in a timeline
fashion

• Lastly, please private message me, if anyone would not mind holding
my hand while I learn this
program, can you send me your skype details so I can add you. I know
this is a bold question to
ask, being a first poster and all.


Thanks a lot, I look forward to any response.

Rhyder Key
Production Coordinator
www.Condorcape.com

 

[RhyderKey]

Sorry if i am asking very silly questions, but can someone help me

 

[Jack Dahlgren MVP]

If it takes one artist 2 days to paint one painting, then assign ONE artist
to each painting and set the work to 2 days.
You have told project that it takes 6 artists 2 days (total 12 artist*days)
for each painting.

-Jack Dahlgren

_Good_morning_all_.

I have just started working with MS Project so please bear with me. I
work in the film industry, at a post production company, and I am
looking to intergraded MS project in to our workflow.

_I_currently_have_the_flowing_questions:_

. I have teams of the people with the same skills that can all perform
the same task in the same
time period. IE I have six artists in a group (resource sheet term),
six paintings to paint and each
painting will take 2 days to paint. Now common sense will tell me that
I can have all paintings
done in 2 days (six artists to six paintings). So in MS Project I
created 6 tasks (Image 1) I then
selected all six tasks, and assigned all 6 artists(image 2), then
pressed level. What Project did
then was schedule each painting to have after each other and allocated
all six artist to one
painting for 2 days, thus a total 12 days(Image 3). This is false.
Please help me

IMAGE 1
'[image: http://www.freeimagehosting.net/uploads/th.8a07bac3d3.jpg]'
(http://www.freeimagehosting.net/image.php?8a07bac3d3.jpg)

IMAGE 2
'[image: http://www.freeimagehosting.net/uploads/th.08cb5b24b5.jpg]'
(http://www.freeimagehosting.net/image.php?08cb5b24b5.jpg)

IMAGE 3
'[image: http://www.freeimagehosting.net/uploads/th.89062c4d50.jpg]'
(http://www.freeimagehosting.net/image.php?89062c4d50.jpg)


. To follow on from the point above (I am only asking this incase it is
not part of the answer to the
above question). If I have several resources assigned to several tasks
like above, is there a way
to individualize a resource to each task. IE Project will automatically
tell me that artist 1 is
creating painting 1 etc.

. I have created several milestones. I can create a report of the
milestones. But is there a way to
change the layout of the report. IE I would like to have the milestone
printed out in a timeline
fashion

. Lastly, please private message me, if anyone would not mind holding
my hand while I learn this
program, can you send me your skype details so I can add you. I know
this is a bold question to
ask, being a first poster and all.


Thanks a lot, I look forward to any response.

Rhyder Key
Production Coordinator
www.Condorcape.com


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[RhyderKey]

Thanks for the Reply, So i am import the information wrong.

So my question is this now:

I have 230 Tasks, all with different durations, that can be complete
by any one of my 20 animators.
Is there anyway i can tell MS Project, to automatically assign m
animators in the most effective way

 

[Steve House [MVP]]

Alas, no. Project does not assign resources - you do. Since it doesn't
know anything about the nature of the work, the resource's skills, or the
business priorities, it doesn't have any way of knowing what "the most
effective way" might even be.

When you have a group such as 20 animators you have a choice as to how you
wish to handle them. You can list them all as individuals - Animator 1,
Animator 2, etc - set their maximum availability to 100% each, and assign
them individually, or if they're truly interchangeable you can list them as
what I call an aggregate resource named Animators with a maximum
availability of 2000% indicating that the one name represents 20 people.
When you assign an animator to a task, you assign him at 100%, indicating 1
person is assigned to the task.

See if this is workable for you. Make a copy of your file so you can
experiment. Enter the resource on the Resource Sheet as above, Animators
2000%, and assign Animators at 100% to all of the tasks. This puts one
Animator on each task. The tasks should all be starting the same day and
ending at whenever their duration would have them end. When you look at the
Resource Sheet the Animator resource should show up in red as overallocated.
Now run resource leveling. The tasks will be sequenced to resolve the
overallocations. Does the resulting schedule work for you?

 

[RhyderKey]

Thank you i will try this out, this evenin