The easiest way to do this with additional form fields is to have the
additional text including form fields in an AutoText entry.
I have a form that I have insert certain text and mark other text and
enable/disable other form fields depending on the status of a checkbox. What
follows is the on-exit macro for that checkbox. It may help you get started.
(sPass is a global string that holds the password for
protecting/unprotecting the document.)
Sub ThirdParty()
'
' ThirdParty Macro
' OnExit Macro for Third-Party Checkbox
' "&chr(10)&"Macro written 05/16/2001 by Charles Kyle Kenyon
'
Dim rRange As Range
With ActiveDocument
UnProtectSubpoena 'subroutine below
Set rRange = .Bookmarks("ThirdPartyLanguage").Range
rRange.Font.DoubleStrikeThrough = _
Not .FormFields("chkThirdParty").CheckBox.Value
rRange.Font.Bold = _
.FormFields("chkThirdParty").CheckBox.Value
.Protect wdAllowOnlyFormFields, True, sPass
End With
End Sub
If you use AutoText, you'll need to use the AutoText.Insert method to insert
your AutoText.
The following macro (from another form) inserts a row above the current row
and inserts the appropriate fields from AutoText. Since different tables
have different fields, it tests for which table is involved. This may be
more than you even want to look at, but it does have the Insert AutoText
commands.
Sub InsertRowAboveMe()
'
' InsertRowAboveMe Macro
' Macro written 12/01/03 by Charles Kyle Kenyon
'
' Unprotect document
UnprotectDocumentMacro
'
'
Dim sAutoTextEntry1 As String
Dim sAutoTextEntry2 As String
Dim oTemplate As Template
Set oTemplate = Templates(ThisDocument.FullName)
'
With Selection
.SelectRow
' Test for Table 2
' -------------------------Table 2 - Time -----------------
If ActiveDocument.Range(0,
Selection.Tables(1).Range.End).Tables.Count = 2 Then
' Test for time row (4 columns)
If .Columns.Count = 4 Then
'
'' Add row if in a table
' If Selection.Information(wdWithInTable) = True Then
' Selection.Rows.Add BeforeRow:=Selection.Rows(1)
' End If
.InsertRows 1
.HomeKey Unit:=wdLine
Application.DisplayAutoCompleteTips = True
With AutoCorrect
.CorrectInitialCaps = True
.CorrectSentenceCaps = True
.CorrectDays = True
.CorrectCapsLock = True
.ReplaceText = True
End With
oTemplate.AutoTextEntries("zDateField").Insert Where _
:=.Range
.MoveRight Unit:=wdCell
oTemplate.AutoTextEntries("zTimeDescription").Insert _
Where:=.Range
.MoveRight Unit:=wdCell
oTemplate.AutoTextEntries("zTimeOutOfCourt").Insert _
Where:=.Range
.MoveRight Unit:=wdCell
oTemplate.AutoTextEntries("zTimeInCourt").Insert _
Where:=.Range
.MoveLeft Unit:=wdCell
.MoveLeft Unit:=wdCell
.MoveLeft Unit:=wdCell
End If ' 4 Columns
End If ' Table 2
'
' Test for Table 3
' -------------------------Tables 3 & 4 -
Disbursements ----------------------
If ActiveDocument.Range(0,
Selection.Tables(1).Range.End).Tables.Count > 2 Then
If ActiveDocument.Range(0,
Selection.Tables(1).Range.End).Tables.Count = 3 Then
sAutoTextEntry1 = "zExpenseDescription"
sAutoTextEntry2 = "zExpenseAmount"
Else ' Table 4 - Payments
sAutoTextEntry1 = "zPaymentDescription"
sAutoTextEntry2 = "zPaymentAmount"
End If
' Test for entry row (3 columns)
If .Columns.Count = 3 Then
'
'' Add row if in a table
' If Selection.Information(wdWithInTable) = True Then
' Selection.Rows.Add BeforeRow:=Selection.Rows(1)
' End If
.InsertRows 1
.HomeKey Unit:=wdLine
Application.DisplayAutoCompleteTips = True
With AutoCorrect
.CorrectInitialCaps = True
.CorrectSentenceCaps = True
.CorrectDays = True
.CorrectCapsLock = True
.ReplaceText = True
End With
oTemplate.AutoTextEntries("zDateField").Insert Where _
:=.Range
.MoveRight Unit:=wdCell
oTemplate.AutoTextEntries(sAutoTextEntry1).Insert _
Where:=.Range
.MoveRight Unit:=wdCell
oTemplate.AutoTextEntries(sAutoTextEntry2).Insert _
Where:=.Range
.MoveLeft Unit:=wdCell
.MoveLeft Unit:=wdCell
End If ' 3 Columns
End If ' Table 3
End With ' Selection
ProtectDocumentMacro
End Sub
The protect and unprotect document macros are shown below. They do not have
password arguments because that form doesn't use a password.
Sub UnprotectDocumentMacro()
' Unprotect document
If ActiveDocument.ProtectionType = wdAllowOnlyFormFields Then
ActiveDocument.Unprotect
End If
End Sub
Sub ProtectDocumentMacro()
If ActiveDocument.ProtectionType <> wdAllowOnlyFormFields Then
ActiveDocument.Protect Type:=wdAllowOnlyFormFields, noreset:=True
End If
End Sub
For more about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customization/FillinTheBlanks.htm especially Dian
Chapman's series of articles.
Hope this is of some help.
