Outlook 2003 IMAP Special Folders?

[Wiley Q. Hacker]

Is there a way in Outlook 2003 to designate specific folders on the
server as "special". For example, can I tell Outlook to treat the folder
"Trash" on the server as "Deleted Items", "Spam" as "Junk E-mail" and
"Sent" as "Sent Items"?

Thanks in advance.

 

[Brian Tillman]

Is there a way in Outlook 2003 to designate specific folders on the
server as "special". For example, can I tell Outlook to treat the
folder "Trash" on the server as "Deleted Items", "Spam" as "Junk
E-mail" and "Sent" as "Sent Items"?

No for Deleted Items and Junk E-mail. IMAP folders are always ordinary mail
folders and can never be these special folders. However, you can place all
your sent mail in the "Sent" folder on the IMAP server. Create a rule that
runs when sending that moves a copy of all items to that folder. Click
Rules and Alerts on the Advanced toolbar (or click Tools>Rules and Alerts).
Click New Rule. Select "Start from a blank rule", select "Check messages
after sending", and click Next. Click Next again. You'll get a pop-up that
says "This rule will be applied to every message you send. Is this
correct?". Click Yes. Select the "move a copy to the specified folder"
action and, in the lower pane, click "specified". Browse to the Sent folder
in the IMAP message store, select it, and click OK. At this point you can
either click Finish or click Next, which will allow you to specify any
exceptions. Do so, if you want, and click Next or Finish. Clicking Next
allows you to name your rule and enable or disable it. Of you reach this
dialogue, select the options you want and click Finish. Finally, click
Tools>Options>E-mail Options and uncheck "Save copies of messages in Sent
Items folder" or otherwise you'll get two copies of every outgoing message:
one in Sent Items and one in the IMAP's Sent folder.

 

[Wiley Q. Hacker]

Sorry, I think I may have misspoken. My scenario is a little different.

I have AIM Mail. It exposes an IMAP interface. By default, the server
saves sent mail in Sent, junk mail in Spam, and deleted items in Trash.
Outlook wants to use Sent Items, Junk E-mail and Deleted Items,
respectively.

Is there any way to convince Outlook to use these other folders instead?

 

[Brian Tillman]

I have AIM Mail. It exposes an IMAP interface. By default, the server
saves sent mail in Sent, junk mail in Spam, and deleted items in
Trash. Outlook wants to use Sent Items, Junk E-mail and Deleted Items,
respectively.

Is there any way to convince Outlook to use these other folders
instead?

The answer is still "No".

 

[Marc Ferguson]

No for Deleted Items and Junk E-mail. IMAP folders are always ordinary
mail folders and can never be these special folders. However, you can
place all your sent mail in the "Sent" folder on the IMAP server.
Create a rule that runs when sending that moves a copy of all items to
that folder. Click Rules and Alerts on the Advanced toolbar (or click
Tools>Rules and Alerts). Click New Rule. Select "Start from a blank
rule", select "Check messages after sending", and click Next. Click
Next again. You'll get a pop-up that says "This rule will be applied to
every message you send. Is this correct?". Click Yes. Select the
"move a copy to the specified folder" action and, in the lower pane,
click "specified". Browse to the Sent folder in the IMAP message store,
select it, and click OK. At this point you can either click Finish or
click Next, which will allow you to specify any exceptions. Do so, if
you want, and click Next or Finish. Clicking Next allows you to name
your rule and enable or disable it. Of you reach this dialogue, select
the options you want and click Finish. Finally, click
Tools>Options>E-mail Options and uncheck "Save copies of messages in
Sent Items folder" or otherwise you'll get two copies of every outgoing
message: one in Sent Items and one in the IMAP's Sent folder.

Hi,

I created a rule to move my sent mail to the "Inbox.Sent" folder on my
IMAP account. It didn't work, I got this error message "Cannot copy to
the 'Inbox.Sent' Folder.". Can you help me figure this out. Thanks.

Marc F.

 

[Marc Ferguson]

No for Deleted Items and Junk E-mail. IMAP folders are always ordinary
mail folders and can never be these special folders. However, you can
place all your sent mail in the "Sent" folder on the IMAP server.
Create a rule that runs when sending that moves a copy of all items to
that folder. Click Rules and Alerts on the Advanced toolbar (or click
Tools>Rules and Alerts). Click New Rule. Select "Start from a blank
rule", select "Check messages after sending", and click Next. Click
Next again. You'll get a pop-up that says "This rule will be applied to
every message you send. Is this correct?". Click Yes. Select the
"move a copy to the specified folder" action and, in the lower pane,
click "specified". Browse to the Sent folder in the IMAP message store,
select it, and click OK. At this point you can either click Finish or
click Next, which will allow you to specify any exceptions. Do so, if
you want, and click Next or Finish. Clicking Next allows you to name
your rule and enable or disable it. Of you reach this dialogue, select
the options you want and click Finish. Finally, click
Tools>Options>E-mail Options and uncheck "Save copies of messages in
Sent Items folder" or otherwise you'll get two copies of every outgoing
message: one in Sent Items and one in the IMAP's Sent folder.

I apologize for the 2nd post.. I tried to move an email to that same
"inbox.sent" folder and i got this more detailed error:

Can't move the items. The server responded: 'APPEND failed: Can't
append to mailbox Inbox.Sent: no such mailbox'.

It looks like this folder is some kind of special folder. I then tried
to move that same email to another folder "spam" and it worked. Is this
something that my Web Host has to deal with or should I simply recreate
my "sent", "draft" and any other folder that I want to add a rule to?
Thanks.

Marc F.

 

[Brian Tillman]

I apologize for the 2nd post.. I tried to move an email to that same
"inbox.sent" folder and i got this more detailed error:

Can't move the items. The server responded: 'APPEND failed: Can't
append to mailbox Inbox.Sent: no such mailbox'.

It looks like this folder is some kind of special folder. I then
tried to move that same email to another folder "spam" and it worked.
Is this something that my Web Host has to deal with or should I
simply recreate my "sent", "draft" and any other folder that I want
to add a rule to? Thanks.

Here's something to try: Click Tools>E-mail Accounts>Next. Select your IMAP
account and click Change. Click More Settings, then Advanced. In the "Root
folder path" field, enter INBOX. Click OK. Now reference your IMAP
account. You may need to restart Outlook first.