Searching for indented paragraphs

[jsampson45]

I am writing an index and would like to search for every instance of
paragraph with no indent (Main as listed in the Crosseyes addin
followed by an indented paragraph (Sub1 as listed in the Crosseye
addin) followed by a paragraph further indented (Sub2 as listed in th
Crosseyes addin).

Is there a way of doing this?

For each instance found, is there a way of replacing the said series o
paragraphs with the 'main' paragraph, comma space, the material in th
second (Sub1) paragraph, then the third paragraph previously indented a
"Sub2" indented as "Sub1" as listed in the Crosseyes addin)

 

[Lisa Wilke-Thissen]

Hi,

I am writing an index

which version of Word is used?
You do not insert an index that can be updated automatically? Instead, you
type the entries manually?

and would like to search for every instance of
a paragraph with no indent

Did you use styles, or did you format paragraphs directly?

(Main as listed in the Crosseyes addin)

What is the Crosseyes Add-In for?

followed by an indented paragraph (
Sub1 as listed in the Crosseyes
addin) followed by a paragraph further
indented (Sub2 as listed in the
Crosseyes addin).

Are there styles applied to those paragraphs?

 

[jsampson45]

Hi,
-
I am writing an index-

which version of Word is used?
You do not insert an index that can be updated automatically? Instead
you
type the entries manually?
-
and would like to search for every instance of
a paragraph with no indent-

Did you use styles, or did you format paragraphs directly?
-
(Main as listed in the Crosseyes addin)-

What is the Crosseyes Add-In for?
-
followed by an indented paragraph (
Sub1 as listed in the Crosseyes
addin) followed by a paragraph further
indented (Sub2 as listed in the
Crosseyes addin).-

Are there styles applied to those paragraphs?

The index is not prepared using Word's indexing facility.
The fact that it is an index is not really relevant because
my query could apply to any document with single-line paragraphs
indented to varying degrees. I am not using Windows Styles
either. I am using Windows 2007.
For more on Crosseyes please see
http://www.levitjames.com/products/crosseyes.aspx - it is
intended to simplify dealing with formatting codes.

Regards

John Sampso

 

[Lisa Wilke-Thissen]

Hi John,

The fact that it is an index is not really relevant
because my query could apply to any document
with single-line paragraphs indented to varying
degrees. I am not using Windows Styles
either. I am using Windows 2007.

So we are talking about WORD (not Windows) 2007.

For more on Crosseyes please see
http://www.levitjames.com/products/crosseyes.aspx -
it is intended to simplify dealing with formatting codes.

But it does not seem to simplify formatting of *your* document...

As I understand you do not use styles (paragraph or character styles) to
format paragraphs in your document.
You apply direct formatting. And I guess, you do not prefer consistent
formatting: "paragraphs indented to *varying* degrees".

1. Press Alt+Ctrl+Shift+S to show the Styles pane.
2. Choose "Options...".
3. In the Style Pane Options dialogue box enable "Paragraph level
formatting".
4. In the Styles pane now you will find entries of all your direct
formatting like "Normal + Indent 2 cm", or similar to the first picture in
this article:
http://cybertext.wordpress.com/2010/07/07/word-my-styles-pane-is-a-mess/
5. Right click one of the entries. Choose "Select all # Instances" as shown
in Figure A:
http://www.techrepublic.com/blog/mi...t-once-with-words-formatting-and-styles-pane/

That would be a possibility to select all instances of paragraphs with
special formatting, e.g to apply styles. After that you can choose
Find/Replace (Ctrl+H) to replace paragraph marks of those styles with comma,
space or whatever you want.

If there is a continuous system of Main paragraph, Sub paragraph, SubSub
paragraph in your document: You could select all the paragraphs and convert
text to table (3 columns). After that you could convert the table back to
text - but not converting to text separated by paragraphs, instead convert
to text separated by commas:
http://www.c-sharpcorner.com/Upload...ext-to-a-table-or-table-to-text-in-word-2013/

 

[jsampson45]

Hi John,
-
The fact that it is an index is not really relevant
because my query could apply to any document
with single-line paragraphs indented to varying
degrees. I am not using Windows Styles
either. I am using Windows 2007.-

So we are talking about WORD (not Windows) 2007.
-
For more on Crosseyes please see
http://www.levitjames.com/products/crosseyes.aspx -
it is intended to simplify dealing with formatting codes.-

But it does not seem to simplify formatting of *your* document...

As I understand you do not use styles (paragraph or character styles) t

format paragraphs in your document.
You apply direct formatting. And I guess, you do not prefer consistent
formatting: "paragraphs indented to *varying* degrees".

1. Press Alt+Ctrl+Shift+S to show the Styles pane.
2. Choose "Options...".
3. In the Style Pane Options dialogue box enable "Paragraph level
formatting".
4. In the Styles pane now you will find entries of all your direct
formatting like "Normal + Indent 2 cm", or similar to the first pictur
in
this article:
http://tinyurl.com/nc5d87k
5. Right click one of the entries. Choose "Select all # Instances" a
shown
in Figure A:
http://tinyurl.com/qgyme9w

That would be a possibility to select all instances of paragraphs with
special formatting, e.g to apply styles. After that you can choose
Find/Replace (Ctrl+H) to replace paragraph marks of those styles wit
comma,
space or whatever you want.

If there is a continuous system of Main paragraph, Sub paragraph, SubSu

paragraph in your document: You could select all the paragraphs an
convert
text to table (3 columns). After that you could convert the table bac
to
text - but not converting to text separated by paragraphs, instea
convert
to text separated by commas:
http://tinyurl.com/obaeysw

Thanks for this - I have perused the links you kindly gave me. I a
probably using the wrong software.

Regards

John S