Sorting contacts with multiple categories - Outlook 2003

[RJ]

I have many outlook contacts that are assigned to multiple categories. When
i sort by category, it shows the categories in this manner:

Example: John Doe is assigned to 3 categories (Purchaser-Urban,
Purchaser-Retail, Purchaser-Suburban)

When viewed by category it sorts in this manner

Categories: Purchaser-Urban, Purchaser-Retail, Purchaser-Suburban

Is there any way to show just the individual categories even though a
contact is assigned to all 3?

so when sorted it would look like this instead of grouping all 3:

Categories: Purchaser-Urban
Categories: Purchaser-Retail
Categories: Purchaser-Suburban

Any help would be greatly appreciated.

 

[Judy Gleeson, MVP Outlook]

Categpries is a field which cannot in fact be "sorted" as items may fall in
more than one Category. Microsoft do use the term sort a little loosely in
2007 though.

What you are seeing is the Contacts Grouped By Category. That's the way it
shows.

On a slightly different but probably useful note, you may find defining your
own views which are filtered by Category useful. eg only show Category =
green. You can then quickly access the filtered view.

Turn on your Advanced Toolbar so you can a) get to the Current View window
and b) always be aware of which view you are seeing.

Judy Gleeson
MVP Outlook

www.judygleeson.com

 

[GF in CT]

Dear Judy,

Can you explain why when I apply two catagories to a contact, I cannot
control which catagory name & color show in the field? I apply
yellow/airline and blue/AA to one contact. I wish to have "blue/AA" show in
field. Both catagories apply to the business card, but my list view will
sometimes show "yellow/airline".

Also, can I sort on either one of these catagories?

Thanks,

 

[Brian Tillman [MVP - Outlook]]

Can you explain why when I apply two catagories to a contact, I cannot
control which catagory name & color show in the field? I apply
yellow/airline and blue/AA to one contact. I wish to have "blue/AA" show in
field. Both catagories apply to the business card, but my list view will
sometimes show "yellow/airline".

My experiments indicate that whatever color category is added first is the one
shown in the field.