Administrative Project

[Rachel]

I'm using Project Server 2007. I have a few questions about administrative
time.

1) Using all the administrative tasks (i.e. sick leave, jury duty, vacation,
staff meetings) our company uses will make the timesheets in PWA very tall.
As a workaround, does it make sense to create a seperate Administrative
Project with administrative tasks that every resource is assigned to with 0
hours? Then, when a resource takes a vacation day they can report hours
against the task on their timesheet? I also want resources to submit vacation
requests through PWA. Will managing admin time through a seperate project get
in the way of doing this?

2) Are their timesheet reports that I can configure? I'm asking because I
don't want all the tasks resources are reporting against to show on the
timesheets we submit to our payroll coordinator. I would like all tasks
(exclusive of administrative time) to roll up to the row 0 summary task in
the timesheet report. Is this possible?

Thanks,

Rachel

 

[Dale Howard [MVP]]

Rachel --

1. I recommend using the My Timesheet functionality to track administrative
tasks, in spite of how clumsy it might seem. An important aspect of the My
Timesheet funtionality is that time entered for Sick Time and Vacation is
added to the appropriate resource's personal calendar in the Enterprise
Resource Pool, and causes Project Server 2007 to reschedule task work in
enterprise projects around the nonworking time periods. You lose this
functionality entirely if you dumpt the My Timesheet feature and use an
enterprise project with administrative tasks instead. Also, if there is any
reason for limiting the number of administrative tasks that you display on
the My Timesheet page, yours is the primary reason, because the My Timesheet
page gets too long. I would encourage you to reduce the number of
administrative tasks, if you possibly can do so.

2. If you use the My Timesheet functionality, you can create a Data
Analysis view that contains the information you seek. You can also extract
the data from the Reporting database using SQL Reporting Services or Crystal
Reports.

Hope this helps.

 

[Rachel]

Thanks Dale, this helps. Your book is very helpful too.

Rachel

 

[Dale Howard [MVP]]

Rachel --

Thank you for your kind comment about our book! You are more than
welcome for the help.