Creating place cards in Word 2003

[yaro137]

I tried using mail merge to create place cards but failed. I have
a .txt and .xls files with the list of guests but after I choose
external data source and import my list in whichever format, although
I can see all the names on that list they're not being placed on my
labels. I must be doing something wrong but not sure what would that
be. I followed the steps from
http://www.perfecttableplan.com/html/WebHelp/Create_place_cards_and_n...
Also, as I would like my place cards standing so I'm splitting the A4
sheet into 6 fields and so the names must be placed on a squarish
piece of paper which is then going to be bent in the middle so the
names must be placed on all the place cards in the bottom third of
each field. I can't see a way of automatically placing the cursor
there for each of the fields. Can someone help please?
erick

 

[Suzanne S. Barnhill]

Without a complete URL, it's impossible to see what instructions you're
following, but this should be a fairly ordinary "label" type mail merge, and
you would set up the mail merge main document with sufficient Space Before
to place the name appropriately.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[yaro137]

Without a complete URL, it's impossible to see what instructions you're
following, but this should be a fairly ordinary "label" type mail merge, and
you would set up the mail merge main document with sufficient Space Before
to place the name appropriately.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USAhttp://word.mvps.org

You're right. I didn't put any space or column name in the first row
and so
it didn't work well. Now once I did I'm getting <<Next Record>> on
each of my
labels but although there are almost 100 names on the list I'm getting
only
one page of these. Then I click Arrange Labels and I click More Items
I'm only
getting the title row contents in the Insert Merge Fields so I just
cancel that
and press Next: Preview your labels at which point I'm just getting an
empty
page. When I click Edit Recipient List all the list is still there. No
idea what's going on.
erick

 

[yaro137]

Now when I clicked Insert Merge Fields While in one of the labels it
inserted the first contact, then when in another label and
after repeating that step it inserted the second. So it just doesn't
do it automatically for some reason. Also when I got the first page
sorted it didn't open another page so I can't add more. I must be
doing something wrong. Oh and that's the link :
http://www.perfecttableplan.com/html/WebHelp/Create_place_cards_and_name_badges_in_word.htm
erick

 

[yaro137]

Ups. When I got to finish mail merge this time it displayed all the
contacts
Any clue on how do I put them in the second third of each label?
Putting them
in the middle of each label is as far as I could get. Although I'm
thinking that
maybe setting paragraphs could be used here. Not sure though. I'll be
testing it.
erick

 

[Suzanne S. Barnhill]

The instructions at the URL you cite are given for Mail Merge Helper. The
Mail Merge Wizard in Word 2003 is a little different. The two steps that
many users miss are:

1. Propagate the labels: This repeats in each label on the sheet the fields
you've inserted in the first label.

2. Complete the merge: Although Word will display ("preview") a sheet of
labels that appears to be merged, it's just a sample; in order to get
multiple sheets with all the records merged, you have to Merge to New
Document.

To get the correct placement for the names, you can either change the top
cell margins or add Spacing Before to the first paragraph on the label.
Measure the place cards to determine how far down the name should be, and
then add that amount using either of those methods.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[yaro137]

Spacing before paragraphs worked best as margins were just braking my
labels putting parts of it to another page rather
than adding margins to each individual label. Thanks
erick

 

[Suzanne S. Barnhill]

You have to change the cell margins, not the page margins. You do this in
Table Properties (you can do it in the Table Options for the entire table or
in Cell Options for individual cells).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[yaro137]

You're right again Suzanne. Thanks a lot.
erick