Formatting advice

[Jeff]

I am trying to create a 20 page pamphlet for a handicapped child to
read. It will be printed in landscape on legal size paper so that each
paper will contain 2 "pages". That part is easy to do using 2 columns.

The difficulty in formatting for me arises because the pamphlet will be
printed on both sides of the paper and then the legal size papers will
be folded in 2 and stapled in the middle to form a book that is roughly
6.5" wide by 7.5 high. Just like many commercial children's books are
printed.

Because of the folding, in the left column of my Word's page 1 I should
put the pamphlet's page 1 with the right column of that same Word page
containing the pamphlet's last page. Easy for the first page but gets
confusing for subsequent ones -- especially because of the printing on
both sides of the paper which complicates matters further!

Finding it mind boggling to try and envision which pages I should put
where in Word I wonder whether Word has a tool to facilitate this? Is
there a trick to it that does not involve trial and error?

 

[Jeff]

I am trying to create a 20 page pamphlet for a handicapped child to
read. It will be printed in landscape on legal size paper so that each
paper will contain 2 "pages". That part is easy to do using 2 columns.

The difficulty in formatting for me arises because the pamphlet will be
printed on both sides of the paper and then the legal size papers will
be folded in 2 and stapled in the middle to form a book that is roughly
6.5" wide by 7.5 high. Just like many commercial children's books are
printed.

Because of the folding, in the left column of my Word's page 1 I should
put the pamphlet's page 1 with the right column of that same Word page
containing the pamphlet's last page. Easy for the first page but gets
confusing for subsequent ones -- especially because of the printing on
both sides of the paper which complicates matters further!

Finding it mind boggling to try and envision which pages I should put
where in Word I wonder whether Word has a tool to facilitate this? Is
there a trick to it that does not involve trial and error?

I forgot to add that I am using Word 2002 in W 7.
I found the Booklet Sample
http://word.mvps.org/Downloads/BookletSample.zip
but am still confused.

 

[Jeff]

I forgot to add that I am using Word 2002 in W 7.
I found the Booklet Sample
http://word.mvps.org/Downloads/BookletSample.zip
but am still confused.

I should also have added that I plan to have this printed at Office
Depot or Staples. Most of what I find on the web seems to be designed to
create a booklet using a specialized printer driver. I plan to give the
entire booklet as a pdf file to be printed by one of these two. So I do
not think a printer driver will help me position the pages properly.

 

[Suzanne S. Barnhill]

This is a slam-dunk with Word's "Book fold" feature provided you either (a)
use the entire legal page or (b) can get your printer to accept the custom
paper size. Anything in between is going to require adding to the margins
and trimming after printing.

You do NOT want to try to do this using the Columns feature. "Book fold"
(under "Multiple pages" on the Margins tab of Page Setup) is designed to
print a "2 pages per sheet" document in the correct order for folding and
stapling. You create the document as usual, in page order, and you will not
see the imposition in Word, but when you print, the pages will be correctly
paired.

For another approach (though really it should not be needed except in Word
2000 and earlier), see
http://word.mvps.org/FAQs/Formatting/BookletPrinting.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Jeff]

This is a slam-dunk with Word's "Book fold" feature provided you either
(a) use the entire legal page or (b) can get your printer to accept the
custom paper size. Anything in between is going to require adding to the
margins and trimming after printing.

You do NOT want to try to do this using the Columns feature. "Book fold"
(under "Multiple pages" on the Margins tab of Page Setup) is designed to
print a "2 pages per sheet" document in the correct order for folding
and stapling. You create the document as usual, in page order, and you
will not see the imposition in Word, but when you print, the pages will
be correctly paired.

For another approach (though really it should not be needed except in
Word 2000 and earlier), see
http://word.mvps.org/FAQs/Formatting/BookletPrinting.htm.

Thank you Suzanne. I will do as you say.

One additional question if I may.

Leaving the cover aside because I will have them print it on a separate
"one sided glossy paper" which looks like the plasticized covers of
these children books, I need to know how to position the "first page" of
the booklet. Here is what I mean:

(To help explain, I put am image on the web)

http://www.orthohelp.com/pdf/Next page.JPG

When you open the cover of one of these children books you see the
"text" starts on the right side of the image here:

http://www.orthohelp.com/pdf/Inside cover 1.JPG

(I know in this case it is not text but a repeat of the title cover
which is what I plan to do anyway)

That "text" looks like it should be printed on the reverse side of one
of the other pages - i.e. on the outside. So where do I place it in the
Word doc formatted as Book fold. Is it page one? Or something else?
What about the following page on the inside:

http://www.orthohelp.com/pdf/Next page.JPG

Because I won't see the final result until I send it to the printer that
is what is confusing me.

Thank you.

Jeff

 

[Jeff]

This is a slam-dunk with Word's "Book fold" feature provided you either
(a) use the entire legal page or (b) can get your printer to accept the
custom paper size. Anything in between is going to require adding to the
margins and trimming after printing.

You do NOT want to try to do this using the Columns feature. "Book fold"
(under "Multiple pages" on the Margins tab of Page Setup) is designed to
print a "2 pages per sheet" document in the correct order for folding
and stapling. You create the document as usual, in page order, and you
will not see the imposition in Word, but when you print, the pages will
be correctly paired.

For another approach (though really it should not be needed except in
Word 2000 and earlier), see
http://word.mvps.org/FAQs/Formatting/BookletPrinting.htm.

OK, printed to a pdf file and now I see how it works.

All done. Thanks.

 

[Suzanne S. Barnhill]

I gather you've figured this out, but the title page is always page 1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Jeff]

I gather you've figured this out, but the title page is always page 1.

Yes I did and thank you for all your help.

It is a cool feature. Better instructions in Word would have made things
easier and avoided the mental gymnastics one has to go through the first
time it is used.

Thanks again.