heading numbering word 2007

[roberto21]

Is there a reason why I seem not to be able to automatically number
the heading in my documents? It seems so easy: according to the
instructions, define headings (level 1,2 etc), go to view structure,
select all, in home tab select multilevel structure, select any of
them containing "hesding" in it and voilà, done. Only that it is not
done at all: all paragraphs are numbered (body text included) without
any regard to level. Also following instructions on Microsoft site
does not work: select first heading 1, select multilevel structure,
select any containing "haeding", done. No use: only the first heading
is numberred, with a weird format... It was so easy in woird 2003:
what am I doing wrong?? Thanks
Roberto

 

[Pesach Shelnitz]

Hi Roberto,

If you want to know how numbering really works in Word and to successfully
number what you want to number in your documents, see "Word's numbering
explained" by John McGhie at
http://www.word.mvps.org/FAQs/Numbering/WordsNumberingExplained.htm (the
source of many numbering problems is described on the Simple List Numbering
page). For specific information about outline numbering, see "How to create
numbered headings or outline numbering in your Microsoft Word document" by
Shauna Kelly at
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html.

 

[roberto21]

Hi Roberto,

If you want to know how numbering really works in Word and to successfully
number what you want to number in your documents, see "Word's numbering
explained" by John McGhie athttp://www.word.mvps.org/FAQs/Numbering/WordsNumberingExplained.htm(the
source of many numbering problems is described on the Simple List Numbering
page). For specific information about outline numbering, see "How to create
numbered headings or outline numbering in your Microsoft Word document" by
Shauna Kelly athttp://www.shaunakelly.com/word/numbering/OutlineNumbering..html.

Thanks for your kind answer. I checked into the links, and they both
seem to consider the problem in word2003 where, as I said, I did not
have particular problems. I do have problems in word 2007, and this
sounds really weird to me, since I do not believe that the logic has
changed. May be I have some installation problems, but this seems
really unlikely. Anyhow, I'll try to repeat the steps suggested
adapting them to word2007 (if possible). Thanks again.
Roberto

 

[Stefan Blom]

In Word 2007, you can use Home tab | Multilevel List when you want to apply
numbering to the built-in heading styles; be sure to select a list format
that includes the names of the heading styles. The procedure is similar to
using the Bullets and Numbering dialog box in Word 97-2003. Beyond that, you
have to carefully follow the steps described below:

To create a new numbering scheme, you can make use of Home tab | Multilevel
List | Define New Multilevel List. You are presented with a dialog box
similar to the Customize Outline Numbered List dialog of Word 97-2003, which
allows you to define all aspects of numbering: indentation, associated
paragraph styles and so on. (You should still find the relevant parts of the
article at http://www.shaunakelly.com/word/numbering/OutlineNumbering.html
useful.)

Alternatively, you can create a list style via Home tab | Multilevel List |
Define New List Style. You should still associate a paragraph style with
each numbering level, and use paragraph styles when applying numbering to
text. List styles probably increase numbering stability and, perhaps more
importantly, they offer a simple way to edit an existing list: just edit the
list style (for example via the Manage Styles dialog box).

To edit an existing numbering scheme created without a list style, place the
insertion point in the first level 1 paragraph of the list (which for
heading numbering means the first Heading 1 paragraph of the document). Then
click Home tab | Multilevel List | Define New Multilevel List.

To edit a list style, you can right-click the list style at Home tab |
Multilevel List, and choose Modify from the context menu. Or you could use
the Manage Styles dialog box, which you can do for any style in Word.

--
Stefan Blom
Microsoft Word MVP



Is there a reason why I seem not to be able to automatically number
the heading in my documents? It seems so easy: according to the
instructions, define headings (level 1,2 etc), go to view structure,
select all, in home tab select multilevel structure, select any of
them containing "hesding" in it and voilà, done. Only that it is not
done at all: all paragraphs are numbered (body text included) without
any regard to level. Also following instructions on Microsoft site
does not work: select first heading 1, select multilevel structure,
select any containing "haeding", done. No use: only the first heading
is numberred, with a weird format... It was so easy in woird 2003:
what am I doing wrong?? Thanks
Roberto

 

[roberto21]

In Word 2007, you can use Home tab | Multilevel List when you want to apply
numbering to the built-in heading styles; be sure to select a list format
that includes the names of the heading styles. The procedure is similar to
using the Bullets and Numbering dialog box in Word 97-2003. Beyond that, you
have to carefully follow the steps described below:

To create a new numbering scheme, you can make use of Home tab | Multilevel
List | Define New Multilevel List. You are presented with a dialog box
similar to the Customize Outline Numbered List dialog of Word 97-2003, which
allows you to define all aspects of numbering: indentation, associated
paragraph styles and so on. (You should still find the relevant parts of the
article athttp://www.shaunakelly.com/word/numbering/OutlineNumbering.html
useful.)

Alternatively, you can create a list style via Home tab | Multilevel List|
Define New List Style. You should still associate a paragraph style with
each numbering level, and use paragraph styles when applying numbering to
text. List styles probably increase numbering stability and, perhaps more
importantly, they offer a simple way to edit an existing list: just edit the
list style (for example via the Manage Styles dialog box).

To edit an existing numbering scheme created without a list style, place the
insertion point in the first level 1 paragraph of the list (which for
heading numbering means the first Heading 1 paragraph of the document). Then
click Home tab | Multilevel List | Define New Multilevel List.

To edit a list style, you can right-click the list style at Home tab |
Multilevel List, and choose Modify from the context menu. Or you could use
the Manage Styles dialog box, which you can do for any style in Word.

--
Stefan Blom
Microsoft Word MVP


Is there a reason why I seem not to be able to automatically number
the heading in my documents? It seems so easy: according to the
instructions, define headings (level 1,2 etc), go to view structure,
select all, in home tab select multilevel structure, select any of
them containing "hesding" in it and voilà, done. Only that it is not
done at all: all paragraphs are numbered (body text included) without
any regard to level. Also following instructions on Microsoft site
does not work: select first heading 1, select multilevel structure,
select any containing "haeding", done. No use: only the first heading
is numberred, with a weird format... It was so easy in woird 2003:
what am I doing wrong?? Thanks
Roberto

Thank you Stefan for the suggestion. However, what you are saying is
exactly what I have been doing without success. I don't need (for now)
to define a new numbering scheme, I am perfecly happy with the
existing one: 1 (heading1), 1.1 (heading 2), 1.1.1 (heading 3) and so
on. What happens is the following: I start with a document without ANY
formatting whatsoever, all paragraphs "normal". I define three heading
1 and five heading 2 using the heading styles provided by word (no
numbering applied yet) and the formatting looks correct. At this
point, following the suggestion also present in Microsoft site, with
the cursor on the first Heading 1 paragraph, I select the multilevel
numbering scheme mentioned above. Only the first heading gets
numbered, and its format seems to revert to normal (except for the
number).
I also tried the method described in "Using word 2007, special
edition" by Faithe Wempen, published by Que, page 691. After defining
the headings, go to outline view. Select the entire outline (ctrl-A),
go to home tab and select the desired multilevel numbering scheme:
verbatim "Each item receives the numbering format specified for its
outline level". So I assume heading 1 (level 1) gets 1, heading 2
(level 2) gets 1.1, all other paragraphs (body text) don't get
anything. What happens is that paragraphs level 0 (body text) and
level 1 (heading 1) get numbered in sequence (1,2,3,4,5 etc) and
formatted as heading 1; heading 2 paragraphs are numbered x.1, where
x is the number of the BODY text paragraph immediately before, e.g
6.1; then the sequence continues with 7,8,9... until the next heading
2 that gets again x.1, and so on. Believe me, I am going nuts. It is
clear that I must be doing something reeeeeally wrong, since nobody
else is complining, but what?
Thanks again for your kind interest.
Roberto
Milan, Italy

 

[Stefan Blom]

If you are saying that you lose the number when you press Enter at the end
of your Heading 1 paragraph, that is because the "Style for following
paragraph" for Heading 1 by default is set to "Normal." You can change that
in the Modify Style dialog box, which you can open by right-clicking Heading
1 (in the Styles pane or in the Styles gallery on the Home tab) and choosing
Modify from the context menu.

--
Stefan Blom
Microsoft Word MVP

In Word 2007, you can use Home tab | Multilevel List when you want to
apply
numbering to the built-in heading styles; be sure to select a list format
that includes the names of the heading styles. The procedure is similar to
using the Bullets and Numbering dialog box in Word 97-2003. Beyond that,
you
have to carefully follow the steps described below:

To create a new numbering scheme, you can make use of Home tab |
Multilevel
List | Define New Multilevel List. You are presented with a dialog box
similar to the Customize Outline Numbered List dialog of Word 97-2003,
which
allows you to define all aspects of numbering: indentation, associated
paragraph styles and so on. (You should still find the relevant parts of
the
article athttp://www.shaunakelly.com/word/numbering/OutlineNumbering.html
useful.)

Alternatively, you can create a list style via Home tab | Multilevel List
|
Define New List Style. You should still associate a paragraph style with
each numbering level, and use paragraph styles when applying numbering to
text. List styles probably increase numbering stability and, perhaps more
importantly, they offer a simple way to edit an existing list: just edit
the
list style (for example via the Manage Styles dialog box).

To edit an existing numbering scheme created without a list style, place
the
insertion point in the first level 1 paragraph of the list (which for
heading numbering means the first Heading 1 paragraph of the document).
Then
click Home tab | Multilevel List | Define New Multilevel List.

To edit a list style, you can right-click the list style at Home tab |
Multilevel List, and choose Modify from the context menu. Or you could use
the Manage Styles dialog box, which you can do for any style in Word.

--
Stefan Blom
Microsoft Word MVP


Is there a reason why I seem not to be able to automatically number
the heading in my documents? It seems so easy: according to the
instructions, define headings (level 1,2 etc), go to view structure,
select all, in home tab select multilevel structure, select any of
them containing "hesding" in it and voilà, done. Only that it is not
done at all: all paragraphs are numbered (body text included) without
any regard to level. Also following instructions on Microsoft site
does not work: select first heading 1, select multilevel structure,
select any containing "haeding", done. No use: only the first heading
is numberred, with a weird format... It was so easy in woird 2003:
what am I doing wrong?? Thanks
Roberto

Thank you Stefan for the suggestion. However, what you are saying is
exactly what I have been doing without success. I don't need (for now)
to define a new numbering scheme, I am perfecly happy with the
existing one: 1 (heading1), 1.1 (heading 2), 1.1.1 (heading 3) and so
on. What happens is the following: I start with a document without ANY
formatting whatsoever, all paragraphs "normal". I define three heading
1 and five heading 2 using the heading styles provided by word (no
numbering applied yet) and the formatting looks correct. At this
point, following the suggestion also present in Microsoft site, with
the cursor on the first Heading 1 paragraph, I select the multilevel
numbering scheme mentioned above. Only the first heading gets
numbered, and its format seems to revert to normal (except for the
number).
I also tried the method described in "Using word 2007, special
edition" by Faithe Wempen, published by Que, page 691. After defining
the headings, go to outline view. Select the entire outline (ctrl-A),
go to home tab and select the desired multilevel numbering scheme:
verbatim "Each item receives the numbering format specified for its
outline level". So I assume heading 1 (level 1) gets 1, heading 2
(level 2) gets 1.1, all other paragraphs (body text) don't get
anything. What happens is that paragraphs level 0 (body text) and
level 1 (heading 1) get numbered in sequence (1,2,3,4,5 etc) and
formatted as heading 1; heading 2 paragraphs are numbered x.1, where
x is the number of the BODY text paragraph immediately before, e.g
6.1; then the sequence continues with 7,8,9... until the next heading
2 that gets again x.1, and so on. Believe me, I am going nuts. It is
clear that I must be doing something reeeeeally wrong, since nobody
else is complining, but what?
Thanks again for your kind interest.
Roberto
Milan, Italy