Multiple managers in a project...

[Jim]

We have a major implementation coming up involving 8 IT departments. We want
to setup a plan on the project server to manage and coordinate the tasks. We
prefer to let each PM manage the tasks within this plan meaning that 8
different people will input and update the plan. Currently there are no
plans to do time entry against the plan.

My question is:

Has anyone experienced any technical issues with multiple managers updating
a plan? Also, is there any best practices documentation (either by MS or
others) that recommends that you do or do not try this?

Thanks,

Jim

 

[Dale Howard [MVP]]

Jim --

Your major bottleneck in this plan is that only one manager will be able to
open and edit the plan at a time. While the plan is open by one of the
PM's, the other seven PM's will only be able to open it Read-Only. As an
alternative, have you considered creating 8 separate plans (one for each
PM's share of the entire project) and then rolling them together in a single
consolidated project (master project)? This would allow each PM to work on
his/her own plan without limiting access to everyone else. Just a thought.

 

[Jim]

Yes, I thought about it. Would you setup the master plan by setting up links
to the other plans or do you have another suggestion?

Jim

 

[Dale Howard [MVP]]

Jim --

Create the 8 separate plans and save them. Create a master project
consisting of all 8 projects as subprojects. Expand each of the projects
and set your cross project dependencies between the plans. Save everything
and you are in business. Hope this helps.