Problem with Compress Graphic files in Save As Options

[skateday]

I have PowerPoint 2004 for MAC 11.2

I've read loads of postings but can't find anyone whos asked exactly
the right questions, so gere goes....

My PPshow is 180MB, it has lots of photos in it. I want to compress
the whole show, keeping it as a PowerPoint, and not converting it
to .jpg's etc.

If I open this presentation in a Windows XP PC, I am able to do a
'Save As', go to 'Tools', select 'Compress Images', choose 200 or 96
dpi, hit save, and hey presto my presnetion becomes 12.6MB. A massive
difference I know.

If I do the same on the MAC, following the help instructions, 'Save
As', 'Options', selecting even 72dpi, and ticking the 'Compress
Graphics files' box, setting image quality to 'least', then saving it,
it makes no difference to the file size!!! It takes 5MB off tops.

Why is it so easy to do on a PC, something I do a lot for clients at
work, but yet I'm unable to do it with the MAC version at home?

Please can anyone help?

 

[Steve Rindsberg]

I have PowerPoint 2004 for MAC 11.2

I've read loads of postings but can't find anyone whos asked exactly
the right questions, so gere goes....

My PPshow is 180MB, it has lots of photos in it. I want to compress
the whole show, keeping it as a PowerPoint, and not converting it
to .jpg's etc.

If I open this presentation in a Windows XP PC, I am able to do a
'Save As', go to 'Tools', select 'Compress Images', choose 200 or 96
dpi, hit save, and hey presto my presnetion becomes 12.6MB. A massive
difference I know.

If I do the same on the MAC, following the help instructions, 'Save
As', 'Options', selecting even 72dpi, and ticking the 'Compress
Graphics files' box, setting image quality to 'least', then saving it,
it makes no difference to the file size!!! It takes 5MB off tops.

Why is it so easy to do on a PC, something I do a lot for clients at
work, but yet I'm unable to do it with the MAC version at home?

The fact that the file shrunk a bit when you did the save as was sheer
coincidence. Save As, Graphics saves out each slide as a graphics file; it
doesn't do anything to the presentation itself.

Unfortunately, PPT 2004 doesn't have the compress graphics feature that the PC
versions do.

================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

 

[Jim Gordon MVP]

Hi Skatekday,

There's a reason why the options you chose don't work correctly. I'm hoping
they'll have time to fix this for Office 2008.

-Jim Gordon
Mac MVP

I have PowerPoint 2004 for MAC 11.2

I've read loads of postings but can't find anyone whos asked exactly
the right questions, so gere goes....

My PPshow is 180MB, it has lots of photos in it. I want to compress
the whole show, keeping it as a PowerPoint, and not converting it
to .jpg's etc.

If I open this presentation in a Windows XP PC, I am able to do a
'Save As', go to 'Tools', select 'Compress Images', choose 200 or 96
dpi, hit save, and hey presto my presnetion becomes 12.6MB. A massive
difference I know.

If I do the same on the MAC, following the help instructions, 'Save
As', 'Options', selecting even 72dpi, and ticking the 'Compress
Graphics files' box, setting image quality to 'least', then saving it,
it makes no difference to the file size!!! It takes 5MB off tops.

Why is it so easy to do on a PC, something I do a lot for clients at
work, but yet I'm unable to do it with the MAC version at home?

Please can anyone help?

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info

 

[Steve Rindsberg]

Hi Skatekday,

There's a reason why the options you chose don't work correctly. I'm hoping
they'll have time to fix this for Office 2008.

Those options appear in a frame captioned something like "Save slides as
graphics files". In other words, they don't apply when saving as PPT.

But look at the bright side: the Windows version doesn't give you any options
when saving as graphics files. <g>

 

[Jon]

Those options appear in a frame captioned something like "Save slides as
graphics files". In other words, they don't apply when saving as PPT.

But look at the bright side: the Windows version doesn't give you any options
when saving as graphics files. <g>

Thanks for your responses. Glad to know I'm not going mad, and that
theres no fault as such. Seems a bit stupid that the Mac version can't
do, what is a really useful feature that I use at work all the time.
It saves at lot of time in pre-presentation image processing, and
allows more flexibility if you just chuck in a large image that your
not sure what to do with. You can still stretch it without pixelation,
if you need to; then when you do the save, you can compress away all
the excess info.
I hope they fix this sometime soon.
Thanks again, skateday

 

[Steve Rindsberg]

Thanks for your responses. Glad to know I'm not going mad, and that
theres no fault as such. Seems a bit stupid that the Mac version can't
do, what is a really useful feature that I use at work all the time.

Here's hoping they add it to the next version. You might want to use the
Help/Contact feature to pass along your (already well-put) request. Every vote
helps.

It saves at lot of time in pre-presentation image processing, and
allows more flexibility if you just chuck in a large image that your
not sure what to do with. You can still stretch it without pixelation,
if you need to; then when you do the save, you can compress away all
the excess info.

[loud amen from the choir]

Couldn't agree with you more ... we have an addin that does this on the PC
version, in fact, and apparently it's one of the most needed add-in features out
there, judging by the number of competitors we have. <g>

================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

 

[Gavin Lawrie]

I have PowerPoint 2004 for MAC 11.2

I've read loads of postings but can't find anyone whos asked exactly
the right questions, so gere goes....

My PPshow is 180MB, it has lots of photos in it. I want to compress
the whole show, keeping it as a PowerPoint, and not converting it
to .jpg's etc.

If I open this presentation in a Windows XP PC, I am able to do a
'Save As', go to 'Tools', select 'Compress Images', choose 200 or 96
dpi, hit save, and hey presto my presnetion becomes 12.6MB. A massive
difference I know.

If I do the same on the MAC, following the help instructions, 'Save
As', 'Options', selecting even 72dpi, and ticking the 'Compress
Graphics files' box, setting image quality to 'least', then saving it,
it makes no difference to the file size!!! It takes 5MB off tops.

Why is it so easy to do on a PC, something I do a lot for clients at
work, but yet I'm unable to do it with the MAC version at home?

Please can anyone help?

AFAIK you can't do it - we've had this problem for ages, and we get
around it by printing document out to Adobe Acrobat and presenting
using the full screen feature of Acrobat. Works quite well, but you
lose any animations (we don't use them so not a problem for us).
Acrobat Pro contains a neat utility to 'optimise pdf' which makes a
small pdf produced from PPT slides even smaller by eliminating some
redundant features in the pdf file.