Why is One Note Storing an Extra Copy locally?

[dba123]

I've got all my notebooks stored on an external hard drive of mine. I took
my hard drive home but noticed that the notebooks are still accessible at
work under my documents. I don't understand why some of the tabs are still
showing up locally when I have my notebook on my external drive. I don't
want my employer seeing some of these tabs ever, let alone any of these
notebooks period.

So if I delete the notebooks locally is that going to cause a problem? I
have them on my external drive and that's where I open them up from. And if
I delete them locally, when I open them again is OneNote just going to
recreate them locally again causing the same issue? I don't want a single
trace of my notebooks on my machine at work.

--

 

[Ilya Koulchin]

I've got all my notebooks stored on an external hard drive of mine. I took
my hard drive home but noticed that the notebooks are still accessible at
work under my documents.

I'm trying to understand your scenario. Suppose you have a notebook
named 'Abc' - that means there needs to be a folder named 'Abc'
somewhere. If you open "My Computer" and navigate to the external hard
drive, is there a folder named 'Abc' somewhere on the external drive?
Now if you open up "My Documents" and go into the "OneNote Notebooks"
folder - is there a folder named 'Abc' there as well? If you hover over
the 'Abc' notebook in OneNote, which path do you see in the tooltip? Is
it the path to the external drive, or the path to the folder under "My
Documents"?

I don't understand why some of the tabs are still
showing up locally when I have my notebook on my external drive.

OneNote will cache your data locally so that it is available if the
network is disconnected, or the removable drive is removed. This is the
intended behavior of the program.

I don't
want my employer seeing some of these tabs ever, let alone any of these
notebooks period.

In that case, your best bet would be to not access the notebooks from
your work computer, ever. If you need to access them, you can password
protect the sections. In OneNote, password protection encrypts the data
in the section so that it cannot be read - but if you forget your
password, you will not be able to read the data either.
You can also close the personal notebooks every time you are done with
them, but that would still leave the data in the cache for a period of
time. If your employer were sufficiently interested in the data, he
could still recover it even after you closed your notebooks. To prevent
that as well, you'd need to optimize the cache after closing the
notebook (tools->options->save->optimize all files now), delete the
backups, then use some disk utility to erase and overwrite all unused
space on your system drive.

I don't want a single trace of my notebooks on my machine at work.

If that is an absolute requirement, your only choice is not opening the
notebooks from work in the first place.

 

[David Olsen]

Leave your home computer on and connect remotely with GoToMyPC or similar.

 

[Bob Perry]

There is one other solution. A program called CEEDO (google will find it for
you) will allow you to install ON on your external HDD. Ceedo provides a
second "desktop" on any computer to which it is attached. It opens, runs and
exits leaving absolutely no trace on the host computer.

I have been using this for some time and it is very stable. Rainald Taesler
of this board is also a user. I recommend it highly.

Obviously I have no connection with CEEDO except being a satisfied cuatomer.

bp

Leave your home computer on and connect remotely with GoToMyPC or similar.