work and actual work problem

[Fei]

The baseline work estimated for a task is 12 hours. Later when I became more
clear of the requirement I entered 10 hours into Work field of the task as a
more accurate value.
When I completed this task I realized that I only spent 5 hours on the task,
I entered this value into Actual Work.
The %work completed should be 100%. When I went to change the % Work
Completed to 100% the Actual Work automatically changed to 10 hours. Then I
when I changed the Actual Work back to 5 hours, the % Work Completed
automatically changed to 50%........
According to the definition, % Work Completed= Actual Work / Work.
Is it possible to keep this set of value at all:
Work = 10 hours
Actual Work = 5 hours
% Work Completed = 100%

thanks in advanced!

 

[Dale Howard [MVP]]

Fei --

On a task with 10 hours of planned Work, if the resource worked only 5 hours
and completed the task early, you should enter 5 hours of Actual Work and
set the Remaining Work to 0 hours. You might also want to add a Note on the
task to document the early finish. Hope this helps.

 

[Fei]

thanks Dale

After I entered 5 hours into Actual Work and 0 hours into Remaining Work the
value in "Work" field automatically changed to 5 (it should be 10). Is there
a way to keep "Work" unchanged in this case?

 

[Dale Howard [MVP]]

Fei --

You are not understanding some of the basic functionality of Microsoft
Project. In this case, remember that "actuals always replace estimates."
This means that Actual Work always replaces Work. If you want to see the
original 10 hours of Work assigned to the task, you must save a Baseline
before you begin entering actuals in your project. You did remember to save
a Baseline, didn't you? If so, you can see your -5 hours of variance by
applying the Gantt Chart view and then clicking View - Table - Work. Look
in the Variance column to see the -5 hours of Work Variance. Hope this
helps.

 

[Fei]

it definitely helps Dale!
thanks

Fei --

You are not understanding some of the basic functionality of Microsoft
Project. In this case, remember that "actuals always replace estimates."
This means that Actual Work always replaces Work. If you want to see the
original 10 hours of Work assigned to the task, you must save a Baseline
before you begin entering actuals in your project. You did remember to save
a Baseline, didn't you? If so, you can see your -5 hours of variance by
applying the Gantt Chart view and then clicking View - Table - Work. Look
in the Variance column to see the -5 hours of Work Variance. Hope this
helps.

 

[Dale Howard [MVP]]

Fei --

You are more than welcome, my friend!