Address book anomaly

J

Jeremy Fieldsend

When entering recipients in a new email, it comes up with an 'Andrew'
Surname which should be 'Andy' Surname. So I go into Address Book where
I discover it already *is* Andy Surname. A search reveals that there is
no Andrew Surname despite its appearance in the email recipient's box.

What on earth is going on?
 
P

Paul Berkowitz

When entering recipients in a new email, it comes up with an 'Andrew'
Surname which should be 'Andy' Surname. So I go into Address Book where
I discover it already *is* Andy Surname. A search reveals that there is
no Andrew Surname despite its appearance in the email recipient's box.

What on earth is going on?
Click to expand...

It means he sent you a message recently as Andrew Surname. The list of
possible recipients includes the Most Recently Used list of 200
correspondents, weighted for recentness and frequency, who are _not_ in your
Address Book, as well as your Address Book contacts. It's a very convenient
feature, I find. For both types, first name, last name and email address are
all candidates, and for contacts nicknames as well.

If there's a particular candidate who keeps getting in your way and which
you want to remove, make a new entry in the Address Book for just that name
and address, and then delete it again or, better, give it the Junk category.
It won't reappear in the MRU list.

--
Paul Berkowitz
MVP MacOffice
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PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
J

Jeremy Fieldsend

Paul Berkowitz said:
It means he sent you a message recently as Andrew Surname. The list of
possible recipients includes the Most Recently Used list of 200
correspondents, weighted for recentness and frequency, who are _not_ in your
Address Book, as well as your Address Book contacts. It's a very convenient
feature, I find. For both types, first name, last name and email address are
all candidates, and for contacts nicknames as well.

If there's a particular candidate who keeps getting in your way and which
you want to remove, make a new entry in the Address Book for just that name
and address, and then delete it again or, better, give it the Junk category.
It won't reappear in the MRU list.
Click to expand...

Now you've explained it, yes I agree, it's very useful. Many thanks
 
B

Barry Wainwright

Now you've explained it, yes I agree, it's very useful. Many thanks
Click to expand...

Note that you can always tell the difference between addresses added by MRU
and those added fromt he address book:

Those from the address book will have the 'contact' item, while those from
the MRU will only have the blue dot icon.
 
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