Address Book Subfolders?

  • Thread starter Michael Natale [Personal]
  • Start date
M

Michael Natale [Personal]

I am a recent Windows convert, running eMac w/OSX 10.2.6 and the latest
version of Entourage (updates and patches applied, not sure of the rev
level, sending this from work).

In Outlook XP, you can create contact subfolders...in my Outlook config I
had 7 contact subfolders, with a total of about 300+ contacts.

I realize in Entourage I can create "views" to filter/sort my contacts by
category and other criteria, so thats no problem, but what I want is when I
create a new message and hit the address book button to be able to tell it
which "view" to use. As it stands now, it shows ALL the contacts and I have
to sift through 300 of them to find the right names.

Is it possible to do what I want in Entourage or do I need to go buy Virtual
PC so I can run my Outlook client?

../Chief
 
G

Gil Gordon

Entourage doesn't support contact folders. Aside from the category idea you
mention, if you are always sending mail to a specific list of people you can
create a group in the Entourage address book.
 
P

Paul Berkowitz

You can create custom views by category, as you say. Name them the same name
as the category they represent. You can then create a series of one-line
AppleScripts along the following lines:

tell application "Microsoft Entourage" to set displayed feature of main
window to custom view "Work"

Then assign each script a keyboard shortcut according to the formula in
Help/AppleScript, and include it at the end of the name of the script. E.g.

Work View \moW

Save the script (which you make in /Applications/AppleScript/Script Editor)
as a Compiled Script (the default) with that (or similar) name to the
Entourage Script Menu Items folder in Microsoft User Data folder in your
user Documents folder. It will run when you press option-command-W, or ­ if
you forget ­ from a menu item in the Script menu (the S-squiggle menu next
to Help).


--
Paul Berkowitz
MVP Entourage
Entourage FAQ Page: http://www.entourage.mvps.org/toc.html

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Entourage you are using - 2001 or X.
It's often impossible to answer your questions otherwise.
 
D

Diane Ross

I realize in Entourage I can create "views" to filter/sort my contacts by
category and other criteria, so thats no problem, but what I want is when I
create a new message and hit the address book button to be able to tell it
which "view" to use. As it stands now, it shows ALL the contacts and I have
to sift through 300 of them to find the right names.
Click to expand...

If you know the name, just start typing. Entourage will start filling in the
matches from your Address Book.

In the Address Book, select the popup menu to sort by Category. Now only
those address will show.

I see Paul has explained using custom views.

FYI..Categories are one of the neatest new features in Entourage. Add a
category (you can assign more than one category) to each of your address
entries. Examples: family, work, buddies, talk lists, newsletters. Now when
you create a rule, you can use category rather than entering each address.
The beauty of categories is you don't have to enter each individual address
as long as you assign a category in the address book. See example:

<http://www.entourage.mvps.org/rules/rules.html#anchor-rule2>

Now when you get an email from your friends just use the shortcut (command
=) to add them to the address book and assign category Buddy. It's easier to
remember the + key for add.

See the Rules section for examples and info:

<http://www.entourage.mvps.org/rules/index.html>
 
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