Another Entourage "I want"

T

Theresa

First of all, I don't use "Projects" because, frankly, it does things I
don't want, doesn't access information the way I tend to access mine,
and it's just one more thing for me to do and keep track of. I tried it
for a while, and I just didn't like it. Even clicking the "Associate
Project Contacts" button was inconsistently implemented. Also, I keep
copies of my outgoing email with the project. So...

In my "Folders on My Computer" in Entourage, I have created another
folder called "Business" for my clients' emails and mine to them. Each
client gets his own subfolder. All ingoing and outgoing emails for that
client go in there. After a project is done, I'd like to be able to
archive a single folder to a folder in my business/clients/[insert
client's folder name] folder on my hard drive, so I have the history of
emails for that client, but I don't have those emails taking up space
in my Entourage database anymore, especially as I get more clients.
Makes it tidier in my mind.

Instead, if I want to do an archive of my email, I have to archive the
entire bloody email content, not just one folder. I hate that.

Does that make sense? Is there any way around this?

--
Theresa Mesa
Mesa Design House
http://mesadesignhouse.com

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P

Paul Berkowitz

Drag the Entourage folder to your desktop (or elsewhere on your hard drive),
where it becomes an MBOX file (specially-formatted text file) that can be
dragged back in to Entourage whenever you want to view it there, or opened
in TextEdit or any text editor if all you want is to search for some text.
Then delete the original Entourage mail folder. Done.

The MBOX file is exactly the same format as what Entourage uses when it
archives all folders, and this drag method existed long before File/Archive
was introduced in Entourage 2004, way back in Entourage 2001 and X. It's
always been there. Unfortunately, it's not referenced in the Help if you
enter "archive", but it _is_ there if you enter "export" (which is in fact
what it does).

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

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ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
T

Theresa

Drag the Entourage folder to your desktop (or elsewhere on your hard drive),
where it becomes an MBOX file (specially-formatted text file) that can be
dragged back in to Entourage whenever you want to view it there, or opened
in TextEdit or any text editor if all you want is to search for some text.
Then delete the original Entourage mail folder. Done.

The MBOX file is exactly the same format as what Entourage uses when it
archives all folders, and this drag method existed long before File/Archive
was introduced in Entourage 2004, way back in Entourage 2001 and X. It's
always been there. Unfortunately, it's not referenced in the Help if you
enter "archive", but it _is_ there if you enter "export" (which is in fact
what it does).
Click to expand...

Perfect. Thank you!
--
Theresa Mesa
Mesa Design House
http://mesadesignhouse.com

Please reply to newsgroup
 
P

Pitch

Great post, and ideas. I love hearing how others are organizing their
emails and projects. I also haven't ever been able to get my mind
around the way Projects does things, and have used Rules and Mail Views
to better organize my projects.
 
A

AndrewMac

Thanks for a very helpful reply Paul. This is something that I have
been wondering if there is a a way to do. Now I know how thanks to
Theresa's helpful question.
 
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