Applescripts to send Tasks and/or Notes as Email Messages

G

Guest

Hi there,

I was wondering if anyone had seen a script that can send a Task or a
Note as an email message? Complete with the details, date and time,
category, project name, etc.?

Thanks in advance!

Best Regards,
Eric
 
B

Barry Wainwright

Hi there,

I was wondering if anyone had seen a script that can send a Task or a
Note as an email message? Complete with the details, date and time,
category, project name, etc.?

Thanks in advance!

Best Regards,
Eric
Click to expand...


Why do you need a script? Just drag the task.note to the draft message
window and it will be included as an attachment.
 
P

Peter

Servus Barry,

how to open the attachement?
I only can chose either Entourage or iCal, but what if I dont have
both, like XP user?
 
P

Paul Berkowitz

Why do you need a script? Just drag the task.note to the draft message
window and it will be included as an attachment.
Click to expand...


Well, .ics attachments don't include category or project information.

A script to send a single task or note could be written. Then you'd need
another at the other end if you want to get it into a copy of Entourage
there (projects don't make sense anywhere else). If both people have
Entourage 2004, you could instead use a shared project on a server, like an
iDisk, instead of email.

For multiple as well as single tasks and notes (or indeed, calendar events,
contacts, and much else), to include categories but not projects, and so
useful in Entourage X (or 2001) as well as 2004, you could each get copies
of my shareware "Export-Import Entourage" from

MacScripter.net <http://macscripter.net/scriptbuilders/>

which does just that. You can send selected items for your Tasks and Notes
list, or by category, etc., and export and import them all at once.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
A

Allen Watson

Servus Barry,

how to open the attachement?
I only can chose either Entourage or iCal, but what if I dont have
both, like XP user?
Click to expand...

An XP user would not be able to open a .ics file. Your best option
there is sending the task or event as plain text, and letting them
enter it themselves.
 
P

Paul Berkowitz

An XP user would not be able to open a .ics file. Your best option
there is sending the task or event as plain text, and letting them
enter it themselves.
Click to expand...

An XP user with a program, like Outlook, that sends and receives invitations
_should_ be able import and pen an .ics file, but Outlook may be using a
very non-standard version. There are enough points of correspondence that
Mac Entourage and Windows Outlook users on the same Exchange server can
actually send each other invitations. It doesn't work like that otherwise,
but certainly an invitation sent by Outlook appears in Entourage as an .ics
attachment. Once you set .ics files to open in Entourage instead of iCal
(drag one to the desktop, do a Get Info on it, set "Opens With" to
Entourage, then click Change All), the attachments will appear with
Entourage icons and double-clicking it should open it in Entourage as an
event in the calendar. So it would be nice if it worked the other way too,
but Outlook probably doesn't bend over backwards to accommodate Entourage in
return. Still - it would be worth trying, just to see if it works. In
Outlook, double-click the .ics attachment to see what happens. If that just
errors, drag it to the desktop and try there. It's possible that it might
even enter the calendar without opening up as a window, so check the date
and time that it is meant to occur, to see if it's there. What you won't get
is the option in the email to Accept, Decline, etc.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
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