Associating emails with a Project in Entourage 2004

[DonP]

When setting up a project, you can certainly set the rules for emails
and contacts. However, there doesn't seem to be a way to associate
previous email messages with an existing Project. Searching for emails
within the Project "Mail" tab doesn't produce any results. Also,
attempting to ADD a contact is a chore, since there no "Search" feature
enabled when your contact list is displayed. You have to scroll
through your entire list.

 

[Corentin Cras-Méneur]

When setting up a project, you can certainly set the rules for emails
and contacts. However, there doesn't seem to be a way to associate
previous email messages with an existing Project. Searching for emails
within the Project "Mail" tab doesn't produce any results. Also,
attempting to ADD a contact is a chore, since there no "Search" feature
enabled when your contact list is displayed. You have to scroll
through your entire list.

I vigourously stay away from associating e-mails to a project: it tends
to slow down Entourage tremendously!


Corentin

 

[Jeff Zienowicz]

I vigourously stay away from associating e-mails to a project: it tends
to slow down Entourage tremendously!

I've just started tagging messages with client-specific projects rather than
filing them in folders. With a message store of about 3700 POP messages, it
seems fast. Even taking a custom view of all received and sent mail and
filtering it for a particular project via the search dropdown works quickly
(E11.2.5, X10.4.7, G4 iBook w/768MB RAM). Opening the Mail tab of a Project
window also seems instantaneous.

However, I don't want to paint myself into a corner using this method if
what I have to look forward to is a major slow-down as my database grows.
Do you find that Categories work faster than Projects? Or do you find that
the only thing that works is filing messages in folders?

Thanks,
Jeff

 

[Mickey Stevens]

When setting up a project, you can certainly set the rules for emails
and contacts. However, there doesn't seem to be a way to associate
previous email messages with an existing Project. Searching for emails
within the Project "Mail" tab doesn't produce any results.

Click on the "Mail" button in Entourage to see all e-mail messages. Then,
you can assign messages to the project. You can do that by selecting the
message (or messages), clicking the "Projects" toolbar button on the right
side of the toolbar, and selecting the project.

Also,
attempting to ADD a contact is a chore, since there no "Search" feature
enabled when your contact list is displayed. You have to scroll
through your entire list.

You can do the same thing for contacts. Type a few letters into the "Name
contains" search box up top, and then assign the contact to a project the
same way.

 

[Corentin Cras-Méneur]

However, I don't want to paint myself into a corner using this method if
what I have to look forward to is a major slow-down as my database grows.
Do you find that Categories work faster than Projects? Or do you find that
the only thing that works is filing messages in folders?

Categories are OK and you can even create views according to categories,
which I find quite convenient.

With projects, not only will you slow down Entourage, but also all the
other Office apps.

Corentin

 

[Barry Wainwright [MVP]]

Categories are OK and you can even create views according to categories,
which I find quite convenient.

With projects, not only will you slow down Entourage, but also all the
other Office apps.

Corentin

I can't say that I have seen any slow down when using dozens of projects
(and I do assign messages and contacts to to projects).

What does slow things down dramatically is having a lot of shared projects -
only share those that really need to be shared.

 

[Corentin Cras-Méneur]

I can't say that I have seen any slow down when using dozens of projects
(and I do assign messages and contacts to to projects).

The number of projects made little difference on my Mac. It was the
number of e-mails associated with a project.

Corentin

 

[Barry Wainwright [MVP]]

The number of projects made little difference on my Mac. It was the
number of e-mails associated with a project.

Corentin

I have thousands of emails associated to projects.

 

[Corentin Cras-Méneur]

I have thousands of emails associated to projects.

And how long does it take you to launch Word?? On my Mac that was a
major issue. Removing the e-mails from projects decreased the launch
time ten-fold :-\


Corentin