Attaching Word document to email changes the pagination of the document

  • Thread starter Dwight Shellman III
  • Start date
D

Dwight Shellman III

I am using Mac OS X (10.3.7) and Entourage X for Mac (10.1.6).

When I attach a Word document to an email, the pagination of the Word
document is changed upon receipt by the addressee. Ordinarily I do not
care about the pagination of the attachments. However, this occurs
when I email my resume, turning my one page document (which is what you
want a resume to be) into a two page document (not what you want in a
resume).

I think the problem is caused by the encoding of the attachment.
However, I have tried all available encoding options, and none of them
prevent the re-pagination from occurring.

Is there some setting in either Entourage or Word that I can invoke to
protect the attached document?

Thanks,

Dwight Shellman
 
B

Barry Wainwright

I am using Mac OS X (10.3.7) and Entourage X for Mac (10.1.6).

When I attach a Word document to an email, the pagination of the Word
document is changed upon receipt by the addressee. Ordinarily I do not
care about the pagination of the attachments. However, this occurs
when I email my resume, turning my one page document (which is what you
want a resume to be) into a two page document (not what you want in a
resume).

I think the problem is caused by the encoding of the attachment.
However, I have tried all available encoding options, and none of them
prevent the re-pagination from occurring.

Is there some setting in either Entourage or Word that I can invoke to
protect the attached document?

Thanks,

Dwight Shellman
Click to expand...
The problem is not caused by the encoding, compression or attachment.

Understand that Word is not a page layout programme, you must expect its
documents to display differently on different computers.

There are certain things you can do to ease the problem:

1. make sure you specify a printer and paper size in the page set up
options for your Word document, not allow it to default to 'default printer'
- this will then retain margin settings in your document rather than pick up
your recipient's default printer margin and paper sizes.

2. Make sure that you only use fonts that you are sure are available for
both your computer and your recipients computer.

3. Turn off settings like 'fractional widths' and avoid use of embedded
graphics with custom wrapping. Treatment of these 'features' varies
depending on the version of office being used.

Better still would be to write the word document out to a PDF file. This is
easy on the mac in OS X, where every print dialog has a 'save as PDF' button
in it. The PDF produced this way may not be the most efficient ones aroiund,
but they stand a much better chance of displaying correctly on a wider range
of systems that a word document can.
 
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