Automatically Add Entourage Calendar Location Field to AddressBook

F

Fox & Co

Hi,
I have been using an attractive Excel invoice for my invoicing needs for
many years, but have to enter all the addresses in by manually typing them
out, this is extremely time-consuming and leads to a large back-log of
invoices as I hate doing them - not good for business!

Since purchasing Office for Mac I have discovered that Word has a facility
for inserting whole addresses from the address book.
Is there a way that addresses typed into the location field in Entourage
calendar can be automatically added to the address book?

This would be wonderful as I would have only to trawl through my calendar
adding all my clients addresses to the address book.
I would also welcome any other ideas of how this could be done.

Finally, can anyone advise me where I can locate professional looking MS/MAC
Word invoices as the ones provided with the software are awful.

Thanks in advance.
 
F

Fox & Co

Hi,
I have been using an attractive Excel invoice for my invoicing needs for many
years, but have to enter all the addresses in by manually typing them out,
this is extremely time-consuming and leads to a large back-log of invoices as
I hate doing them - not good for business!

Since purchasing Office for Mac I have discovered that Word has a facility for
inserting whole addresses from the address book.
Is there a way that addresses typed into the location field in Entourage
calendar can be automatically added to the address book?

This would be wonderful as I would have only to trawl through my calendar
adding all my clients addresses to the address book.
I would also welcome any other ideas of how this could be done.

Finally, can anyone advise me where I can locate professional looking MS/MAC
Word invoices as the ones provided with the software are awful.

Thanks in advance.
Click to expand...

I¹m using Entourage in Office vX
 
P

Paul Berkowitz

No. The Address Book is for contacts. The calendar does not know about
contact addresses, The Location field is just a text field. Addresses in the
Address Book comprise 7 or more separate fields: first and last name, with
prefix and suffix if any, street (up to 2 or more lines), city, state,
postal (zip) code, country. Work addresses can contain company and
department. You need to enter all this one only in the address Book - then
it's available. It can be used in whole or part in Data Merge in Word. Data
Merge knows nothing about the calendar. If you have 7 appointments with the
same customer, you'd prefer to enter all this 7 times in the "Location"
field?
Open the main window to the Calendar. Open events as needed, or not. Go to
File/New/Contact. Enter data into the little New Contact window, copying and
pasting from events if you wish, or just typing. When one is don, click Save
& New button to get another. And on you go.I don't know about this, I know they've posted some more templates on the
MacTopia site but I imagine you may not like those either.

<http://www.microsoft.com/mac/resources/jobtools/jobtools.aspx>

Perhaps some one else has other ideas. Word files are cross-platform so most
templates available for Word Windows should also work for Word Mac.
I¹m using Entourage in Office vX
Click to expand...



--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

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PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
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