Automator Actions

P

Paul Berkowitz

Do people here have any suggestions for what they would find to be useful
Automator Actions for Entourage?
 
P

Paul Berkowitz

I¹d like to see a ³Archive (or remove) attachment and move message to folder
X² Action.
Click to expand...

Would it really be more useful as an action than as a regular script, or a
rule? (A script would take me just a few minutes to write and be easily
accessible, an action much longer. A rule you can do yourself in no time at
all and is immediately accessible.) Each would involve a one-time setting of
which folder to move it to. (Presumably if you wanted to reset the folder
every time, you'd just do it directly from the Message Menu, although a
script or action could be designed that way too.)

Do you foresee building a workflow that then acted on the saved file to do
something else with it? Or why an action?

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
M

Matthew Berger

I think it would be helpful if there were an Automator Action that would
allow you to control-click on a file and then email that file with
Entourage. There is an Apple Mail Automator Action for that.

On 6/18/05 5:05 AM, in article
[email protected], "Paul Berkowitz" <Paul
 
M

mhb

Paul,
I gather you have some relationship to microsoft? Is that what the MVP
stands for?

Anyway, it seems obvious to say that entourage should simply be made
more like Outlook on the Windows side!

I am recently converting over from 20 years of windows to add Mac to my
tools. And I am routinely frustrated by the lack of sophistication in
many areas in entourage that have been already worked out in Windows
Outlook.

My suggestion is look at that product for some essential tools,
presentations, archiving methods, and etc.
In addition to keeping some of the cool things that entourage does (or
tries to do) like projects!
 
M

mhb

I dont know if this fits your question of "automator actions".
One minor irritation, is that while in entourage you cannot just add a
task w/ a tool bar button. You have to go to new, then the drop down
to get to it.
seems off base.

but then maybe I am too windowized?

mhb
 
M

mhb

I dont know if this fits your question of "automator actions".
One minor irritation, is that while in entourage you cannot just add a
task w/ a tool bar button. You have to go to new, then the drop down
to get to it.
seems off base.

but then maybe I am too windowized?

mhb
 
R

rvbcave

Yea, sync capability to ical and address book from Entourage that
actually work without creating duplecates! What a concept!
 
H

Hoff

Paul Berkowitz said:
Do people here have any suggestions for what they would find to be useful
Automator Actions for Entourage?
Click to expand...

From time to time I need to send a message to a group of clients, but I
need to add a different attachment to each person. So I would love a set
of actions that would let me:
1) identify a list of recipients
2) set the text of the message
3) identify the attachments to send
4) somehow match the attachments to the recipients
5) send the messages

I can see where this might require a supporting Finder workflow to
rename the files with some kind of marker that the Entourage actions
would use in the matching process.

Is this the kind of idea you were looking for?

Larry Hoffman
 
P

Paul Berkowitz

From time to time I need to send a message to a group of clients, but I
need to add a different attachment to each person. So I would love a set
of actions that would let me:
1) identify a list of recipients
2) set the text of the message
3) identify the attachments to send
4) somehow match the attachments to the recipients
5) send the messages

I can see where this might require a supporting Finder workflow to
rename the files with some kind of marker that the Entourage actions
would use in the matching process.

Is this the kind of idea you were looking for?
Click to expand...

Yes. This is almost the sort of thing that Automator is for. A series of
Automator actions would let you update the group of recipients, update the
text, and update the attachment(s) each time you wanted to use it, and in an
easier manner than a regular AppleScript would do. Since AppleScripts don't
have user interfaces they need to keep popping up those annoying dialogs and
lists to get at filters you're looking for.

The flaw in the ointment here is step 4, as you seem to realize. This is
getting too customized for anything but a customized script again. It would
be perfect if everyone got the same attachment. (In fact, that's a gap in
Word's Mail Merge, which otherwise could do all of this except step 5: it
can't add even a single attachment to a mail merge. This is definitely
something for an Automator workflow.) To set up individualized attachments
you'd need to do something like naming each file after the name of the
recipient. Surely it would be a lot easier just to have the action or script
make the messages and then do the attachments yourself. Why would that be
any harder than renaming files? It's easier to drag an attachment to a
message than to rename it in the Finder, if you ask me. You can't count on
having the attachments in the order you want in a Finder folder otherwise,
can you?

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
S

Scott Melendez

Amen to that!

Another option would be:

Select multiple files, compress, and create new mail message.
 
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