Basic "how to add newsletter to outbound email"

T

Tom

I'm certain that the instructions on how to add formated documents, like a
newsletter, to the text section of an outbound email are right under my
nose. I just can't see the forest for the trees.

I want to take a formated document (produced in Word or Publisher) and
copy it into the text area of mail. How do people do this?

My testing is being done with one of the proformated newsletter samples in
Word. After replacing the data with the information I want in the document,
I do a SELECT ALL, copy, and paste in the message area in Entourage, but all
I get is unformatted text. (I make sure that I have selected to display
formated text in Entourage before doing the paste.)

What's the process to produce those formated ads, etc. we receive all the
time in our email?

Tom
 
A

Adam Bailey

Tom said:
I'm certain that the instructions on how to add formated documents, like a
newsletter, to the text section of an outbound email are right under my
nose. I just can't see the forest for the trees.

I want to take a formated document (produced in Word or Publisher) and
copy it into the text area of mail. How do people do this?
Click to expand...

You neglected to say what version of Entourage you're using. Office 2004 has
an option by which an HTML document can be sent through Entourage (File >
Send To Mail Recipient as HTML).

If a previous version of Entourage, see
<http://www.entourage.mvps.org/faq_topic/html_msg.html#html03>.
 
M

Mickey Stevens

Office 2004 has
an option by which an HTML document can be sent through Entourage (File >
Send To Mail Recipient as HTML).
Click to expand...

In case you didn't know, the option Adam is referring to can be found in
Word if you want to send a open document in Word with Entourage.
 
E

Ed Kimball

Here¹s another way that will work with documents from any application: From
the Print dialog, choose the button at the bottom of the screen to ³Save as
PDF². Then drag the resulting PDF file into the BODY of the message in
Entourage. It will then appear in the message exactly as it would appear if
you sent them a printout of the document.
 
A

Adam Bailey

Ed Kimball said:
Here¹s another way that will work with documents from any application: From
the Print dialog, choose the button at the bottom of the screen to ³Save as
PDF‚. Then drag the resulting PDF file into the BODY of the message in
Entourage. It will then appear in the message exactly as it would appear if
you sent them a printout of the document.
Click to expand...

Eh, I'm not sure how many Windows email programs will display inline PDFs as
images. Or even Mac email programs, for that matter.
 
E

Ed Kimball

Any that support HTML messages should. To the best of my knowledge, that
includes all the MS mail programs for both Win and Mac. Programs that don¹t
show HTML won¹t show formatted documents in the correct format either.

Mail programs that don¹t show HTML should show the PDF will be available as
an attachment.
 
T

Tom

The PDF technique worked for me. This will be great for some of the stuff I
want to send, but there are a couple things I have been seeing in e-
marketing messages I've been getting.

One, which I think is very important for what I will want to do, is to have hot
links (unsubscribe, email us, web site, etc.) With the PDF technique the links
in the original document are not hot when copied to Entourage.

I went back to the first part of this thread to try the other way and, to be
honest, I'm not certain I follow. Here's a couple answers to the questions
added and what I have tried.

I have Entourage X SR1 (1-.1.4) I think the terminology Office 2004 is for
Windows versions. Anyway, I think I have the latest version for Mac but it
doesn't have the option to "send to mail recepient as HTML" in the File
menu. (Just a side note: I always figured I had the option to send HTML by
simply clicking the "Use HTML" formatting button just above the message
area.)

Given Mickey's clarification that the option was in Word, I went there and
didn't see that option in the File menu (again, I have Word X for Mac SR1.
Also, if there is a technique to do this from inside Word, will it use group
list(s) from Entourage?

So I'm kinda back to my original question: how do people get good looking
HTML documents into the message area of an email note (without using the
PDF option)? We all are getting nice looking simple one-page email
advertisement "flyers" that seem to be fully functional HTML.

Stupid me thought that maybe it was just a copy (from Word) and paste (in
Entourage), but that doesn't seem to be working. Adam, Mickey, Ed, et. al., I
sure would like you to give it another try.

I appreciate you're help so far.

Tom
 
T

Tom

Hi Adam

I installed the Entourage X script at the link you provided. When I executed
it, it did successfully insert an HTML document in the message are, but it
was not a very clean version that came out the other end of the send. Some
of the work drawing objects were missing and text overlapped. I'll send a
note to the author, but it doesn't appear that's a workable solution.

Tom
 
T

Tom

Also tried to save the Word document as a web page figuring that most of
the input I'm getting here is to insert HTML into the emails.

When I save the Word document and then open it with a browser to see what
it looks like, most of the objects on the Word document have been moved
around quite a bit.

Tom
-----Original Message-----
The PDF technique worked for me. This will be great for some of the stuff
Click to expand...
I
 
E

Ed Kimball

Office 2004 is the Mac version that was released a few months ago. (Office
2003 is the latest Windows version.)

The option to ³Send to mail recipient as HTML² was added in Office/Word
2004; it was not part of Word X.

Office 2004 is available in the Student & Teacher edition for about $150, if
you are faculty or staff at an educational institution. Otherwise, the
upgrade of Standard edition is about $230. You might find it a little
cheaper if you shop around on the web.
 
J

Jim Cowan

Ed,

I saw your comment about ³Sent to Mail Recipient (As HTML), but my only
option is ³Sent to Mail Recipient (As Attachment). I am running Office 2004
for Mac, on OSX 10.2.8. It there a preference that I must check before I
have this option. I¹ve tried the online help area, as well as the printout
of the software manual.

I would appreciate any suggestions.

Jim
 
D

Dave Cortright

Ed,

I saw your comment about ³Sent to Mail Recipient (As HTML), but my only option
is ³Sent to Mail Recipient (As Attachment). I am running Office 2004 for Mac,
on OSX 10.2.8. It there a preference that I must check before I have this
option. I¹ve tried the online help area, as well as the printout of the
software manual.

I would appreciate any suggestions.

Jim
Click to expand...
Make sure Entourage 2004 is set as you default mail client.
 
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