bcc-ing every outgoing message

M

MC

I've created a Rule so that every incoming email gets forwarded to my
gmail account. I just want to have an archive off site.

Is there a way of having every outgoing message from me send a bcc to my
gmail account?
 
W

William Smith [MVP]

MC said:
I've created a Rule so that every incoming email gets forwarded to my
gmail account. I just want to have an archive off site.

Is there a way of having every outgoing message from me send a bcc to my
gmail account?
Click to expand...

Rather than using Bcc to resend every message, I suggest you set up your
Gmail account as an IMAP account in Entourage and then create a rule using:

Tools --> Rules... --> Outgoing

For All Messages, Copy Message to a folder in your Gmail account. Your
messages will by synchronized with your Gmail account on the Internet.

Have a look at these blog posts for connecting Entourage to an IMAP
Gmail account.

"Connect Entourage 2004 to Gmail’s IMAP service"
<http://blog.entourage.mvps.org/2007/11/connect_entourage_2004_to_gmails_imap_service.html>

"Create Gmail labels and make Entourage folders"
<http://blog.entourage.mvps.org/2007/11/create_gmail_labels_and_make_entourage_folders.html>

Hope this helps!

--

bill

Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://nine.pairlist.net/mailman/listinfo/youtalk>
Twitter: follow <http://twitter.com/meck>
 
M

MC

Rather than using Bcc to resend every message, I suggest you set up your
Gmail account as an IMAP account in Entourage and then create a rule using:

Tools --> Rules... --> Outgoing

For All Messages, Copy Message to a folder in your Gmail account. Your
messages will by synchronized with your Gmail account on the Internet.

Have a look at these blog posts for connecting Entourage to an IMAP
Gmail account.

"Connect Entourage 2004 to Gmail¹s IMAP service"
<http://blog.entourage.mvps.org/2007/11/connect_entourage_2004_to_gmails_imap_
service.html>

"Create Gmail labels and make Entourage folders"
<http://blog.entourage.mvps.org/2007/11/create_gmail_labels_and_make_entourage
_folders.html>

Hope this helps!
Click to expand...

Thanks. I'll look into this.
 
M

MC

Rather than using Bcc to resend every message, I suggest you set up your
Gmail account as an IMAP account in Entourage and then create a rule using:

Tools --> Rules... --> Outgoing

For All Messages, Copy Message to a folder in your Gmail account. Your
messages will by synchronized with your Gmail account on the Internet.

Have a look at these blog posts for connecting Entourage to an IMAP
Gmail account.

"Connect Entourage 2004 to Gmail¹s IMAP service"
<http://blog.entourage.mvps.org/2007/11/connect_entourage_2004_to_gmails_imap_
service.html>

"Create Gmail labels and make Entourage folders"
<http://blog.entourage.mvps.org/2007/11/create_gmail_labels_and_make_entourage
_folders.html>

Hope this helps!
Click to expand...

Just out of interest, is there a way of doing it with a bcc?
 
D

Diane Ross

MC said:
Is there a way of having every outgoing message from me send a bcc to my
gmail account?
Click to expand...

A script by an Entourage user, Jeffrey Berman that will cc, can be modified
for bcc. Now if a scripter will come along and describe how to modify this
for a different account (in your case your gmail account) this should work.

tell application "Microsoft Entourage"
make new draft window with properties {recipient:{recipient type:¬
cc recipient, address:get address of me contact, display name:¬
get display name of me contact}}
end tell

I'll be posting this for download on the Entourage Help Page soon.

You can find the original conversation here:
Re: CC myself option
<http://www.mail-archive.com/[email protected]/msg06812.htm
l>
In case the above link does not work:
<http://tinyurl.com/3uej2d>
 
M

MC

Jolly Roger said:
Couldn't you just go into Tools > Accounts > Edit Account > Options >
Additional Headers and add a "BCC: [email protected]" header?
Click to expand...

I get as far as Tools > Accounts > Options > Additional Headers but it
doesn't seem to want to let me enter "BCC: [email protected]"

I can¹t enter the @ for example.

Am I doing something wrong?
 
M

MC

Diane Ross said:
A script by an Entourage user, Jeffrey Berman that will cc, can be modified
for bcc. Now if a scripter will come along and describe how to modify this
for a different account (in your case your gmail account) this should work.

tell application "Microsoft Entourage"
make new draft window with properties {recipient:{recipient type:¬
cc recipient, address:get address of me contact, display name:¬
get display name of me contact}}
end tell

I'll be posting this for download on the Entourage Help Page soon.
Click to expand...

Thanks. Will it run automatically in the background or does it have to
be invoked manually?
 
D

Diane Ross

MC said:
Thanks. Will it run automatically in the background or does it have to
be invoked manually?
Click to expand...

You would assign a shortcut to it and use that to create a new message
rather than using command-N to create a new message.
 
D

Diane Ross

One more thing you can do. Office 2008 includes Automator actions. You can
select the action "Create new Entourage Mail Message". Fill in the line for
BCC. Save to the Script Menu Items folder. It will automatically put it at
the bottom with the sample Automator workflows. Add a shortcut to the
workflow or save it on your desktop as an Automator application.

Create new Entourage Message with Bcc
<http://www.entourage.mvps.org/automator/newmsg_bcc.html>

If the header works, please let us know.
 
M

MC

Jolly Roger said:
There is a left-hand text field and a right-hand text field. The header
name. "BCC" goes on the left, and the value, "[email protected]" goes on
the right, like this:

Header Value
----------------------------------------------
BCC [email protected]

If this works, it seems a very simple solution to me. I haven't ever
tried it though.
Click to expand...

it WORKS!!!!!!!!!!!!!!!

Many, many thanks.

Simple, elegant and straightforward -- and in rather typical Microsoft
style utterly inaccessible to users like me. I mean, how the hell are
you supposed to figure this out for yourself? I dare say it's dealt with
*somewhere* in the Help files, but I wouldn't have a cluewhat to look
for.

Thank you SO much!
 
M

MC

Diane Ross said:
You would assign a shortcut to it and use that to create a new message
rather than using command-N to create a new message.
Click to expand...

It seems the other (piratical) approach is the way to go. No need for a
script, and it just works...

I'm truly happy to have this problem solved.
 
D

Diane Ross

MC said:
I'm truly happy to have this problem solved.
Click to expand...

Glad the header worked for you.

This is a common request. Just saw where someone was looking to do this in
Apple Mail as well.
 
M

MC

MC said:
it WORKS!!!!!!!!!!!!!!!

Many, many thanks.

Simple, elegant and straightforward -- and in rather typical Microsoft
style utterly inaccessible to users like me. I mean, how the hell are
you supposed to figure this out for yourself? I dare say it's dealt with
*somewhere* in the Help files, but I wouldn't have a cluewhat to look
for.

Thank you SO much!
Click to expand...

Oh, wait a minute... I may have spoken too soon.

I tested it by sending an email to myself... and of course I have a Rule
to forward everything I receive to my Gmail account. And that could have
been what showed up,

Except, I did see a bcc notation on one of the actual emails.

I need to do a bit more testing.
 
M

MC

I tested it by sending an email to myself... and of course I have a Rule
to forward everything I receive to my Gmail account. And that could have
been what showed up,

Except, I did see a bcc notation on one of the actual emails.

I need to do a bit more testing.
Click to expand...

It could be that Entourage effectively ignores custom headers if they
are one of the standard headers you can enter while authoring messages.
I was afraid of that when I asked about this, which is why I was careful
to mention I had not tried it myself. Normally, you would add BCC
addresses in the message window where you add TO and CC recipients. I
can definitely imagine a scenario where Microsoft engineers might not
have anticipated that users may want to specify BCC recipients in *both*
places.[/QUOTE]

It's weird. I edited the Account the way you suggested.

I sent an email to myself, and it arrived in my Entourage Inbox.

I opened it, and my regular address was in the To: field.

AND there was a bcc header addressed to my Gmail account.

So it absolutely looked like it had worked.

However, my Gmail never received it.

What it did receive was the Forward of the incoming email.

I also sent to another address, and Gmail didn't receive that either.

Hmmm.
 
W

William Smith [MVP]

Jolly said:
Couldn't you just go into Tools > Accounts > Edit Account > Options >
Additional Headers and add a "BCC: [email protected]" header?
Click to expand...

Very dangerous to do.

I experimented with this idea several months back or maybe more than a
year ago and the results weren't always positive.

Technically Bcc is not a header like Cc or To. Because of this not every
mail server honors it. It's the mail server (not the mail client) that
must strip away the Bcc recipients. Because not every mail server honors
Bcc as a header, messages can sometimes slip through with everything
visible or may not appear at all.

--

bill

Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://nine.pairlist.net/mailman/listinfo/youtalk>
Twitter: follow <http://twitter.com/meck>
 
M

MC

Jolly Roger said:
Anyhow, all of this is really moot, because the OP wants to BCC
*himself*.
Click to expand...

And that comment made me think...

I was trying to bcc myself at Gmail.

The technique you suggested didn't work when I sent the BCC to my Gmail
account.

BUT... I have a Rule that Forwards all incoming mail to Gmail. So MAYBE
if I bcc myself at my regular address instead of Gmail, it MIGHT forward
the incoming bcc ... I'll give it a whirl later.
 
W

William Smith [MVP]

Jolly said:
Well it is a header as defined in RFC 822, section 4.5.3:

4.5.3. BCC / RESENT-BCC

This field contains the identity of additional recipients of
the message. The contents of this field are not included in
copies of the message sent to the primary and secondary reci-
pients. Some systems may choose to include the text of the
"Bcc" field only in the author(s)'s copy, while others may
also include it in the text sent to all those indicated in the
"Bcc" list.
Click to expand...

I could have stated that better. While it may be a header, it's not a
header *like* Cc or To. It gets treated differently by servers.
All I can say is I've used BCC for years and haven't encountered a
server yet that didn't handle it properly.
Click to expand...

Anecdotal.

I found my earlier testing from June of last year and found that at the
time Comcast's E-mail servers were not stripping Bcc entries when added
as an additional header in an Entourage account's settings *and* when
sending to another Comcast user's account.
You've actually seen this happen?
Click to expand...

That's what I said originally, yes.
Anyhow, all of this is really moot, because the OP wants to BCC
*himself*.
Click to expand...

Using Bcc isn't moot if you don't want others to see the Bcc address. If
using Bcc isn't important then just use Cc.

--

bill

Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://nine.pairlist.net/mailman/listinfo/youtalk>
Twitter: follow <http://twitter.com/meck>
 
W

William Smith [MVP]

Jolly said:
Right - see, I have to wonder if the way Entourage adds the headers you
configure in Account settings may be the cause of that. It would be
useful to know if that problem would have persisted had you added BCC
headers in the message window's Recipients area.
Click to expand...

Exactly. The effect *is* different. I don't know if this is a problem
with how Entourage adds headers or something else, but what I've noticed
is that I don't see the Bcc headers in the source of my sent message if
I add the addresses using the regular Bcc field. However, they do appear
in the source of my sent messages if I add the header and address in the
Options tab of the account.

--

bill

Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://nine.pairlist.net/mailman/listinfo/youtalk>
Twitter: follow <http://twitter.com/meck>
 
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