Calendar Views

[Michael Jardine]

I see there are options for different Calendar Views, and you can create
new Views of your own, but actually they aren't views at all, they are
lists. They do not filter the views in the calendar itself. Does anyone
know how to do this?

[Note: I do know there is a complicated "work around", for example create a
category called "view" and just attach that as a secondary category to all
of the items that you want to view in the calendar, leaving out the ones
that you don't want to view (such as daily alarms, etc). But aside from
doing this one-time workaround, there doesn't seem to be any way to actually
create filtered views. Or is there?]

 

[Paul Berkowitz]

I see there are options for different Calendar Views, and you can create
new Views of your own, but actually they aren't views at all, they are
lists. They do not filter the views in the calendar itself. Does anyone
know how to do this?

[Note: I do know there is a complicated "work around", for example create a
category called "view" and just attach that as a secondary category to all
of the items that you want to view in the calendar, leaving out the ones
that you don't want to view (such as daily alarms, etc). But aside from
doing this one-time workaround, there doesn't seem to be any way to actually
create filtered views. Or is there?]

You can see for yourself that the Calendar view lets you filter by "Subject
contains", "Category is" (which you've figured out means Any Category, not
just the primary one) , and "Project is" (similar). So that gives you 3
different types of criteria, nothing more complicated.

"Custom Views" are views, and operate on all sorts of item types, not just
calendar events, and they do give you a much more refined way of filtering.
They do present the results as a "view" in the format of a list.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

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[Michael Jardine]

Thank you for your response. That basically confirms what I feared: that
there is no simple way of filtering out Calendar Views by categories, except
for viewing only individual specific categories. For example, if I have
"Personal", "Business" and "Family", there is no way to view "Business" and
Family" in the same calendar without also viewing "Personal" (all), unless
I'm willing to look at them as a list. Is that correct?

I see there are options for different Calendar Views, and you can create
new Views of your own, but actually they aren't views at all, they are
lists. They do not filter the views in the calendar itself. Does anyone
know how to do this?

[Note: I do know there is a complicated "work around", for example create a
category called "view" and just attach that as a secondary category to all
of the items that you want to view in the calendar, leaving out the ones
that you don't want to view (such as daily alarms, etc). But aside from
doing this one-time workaround, there doesn't seem to be any way to actually
create filtered views. Or is there?]

You can see for yourself that the Calendar view lets you filter by "Subject
contains", "Category is" (which you've figured out means Any Category, not
just the primary one) , and "Project is" (similar). So that gives you 3
different types of criteria, nothing more complicated.

"Custom Views" are views, and operate on all sorts of item types, not just
calendar events, and they do give you a much more refined way of filtering.
They do present the results as a "view" in the format of a list.

 

[Paul Berkowitz]

Sure you can.

You can make a new category called "Business-Family" (or whatever you want).
Then make a calendar Custom View (the thing you disdain because it's a
"list"), name it also "Business-Family", check just <Calendar events> Item
type, set it to match <If ANY criteria are met) and the following criteria:

Category is Business
Category is Family

Go to that new custom view, select all, then go to Edit/Categories/Assign
Categories. Check "Business-Family", but do NOT check "Make Primary" at the
bottom. Click OK.

Now all the events of both Business and Family categories have
Business-Family as a secondary category (not showing color). In the actual
Calendar (any view) set the popup to Category is Business-Family. Now you'll
see events of both categories, each showing its own color.

From time to time go back to the custom view. If you've since added new
events of one category or the other, they will show up here. Repeat the
process (select all, etc.) to get the new ones set too.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
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PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.

From: Michael Jardine <[email protected]>
Newsgroups: microsoft.public.mac.office.entourage
Date: Tue, 09 Aug 2005 18:30:14 -0700
Subject: Re: Calendar Views

Thank you for your response. That basically confirms what I feared: that
there is no simple way of filtering out Calendar Views by categories, except
for viewing only individual specific categories. For example, if I have
"Personal", "Business" and "Family", there is no way to view "Business" and
Family" in the same calendar without also viewing "Personal" (all), unless
I'm willing to look at them as a list. Is that correct?

I see there are options for different Calendar Views, and you can create
new Views of your own, but actually they aren't views at all, they are
lists. They do not filter the views in the calendar itself. Does anyone
know how to do this?

[Note: I do know there is a complicated "work around", for example create a
category called "view" and just attach that as a secondary category to all
of the items that you want to view in the calendar, leaving out the ones
that you don't want to view (such as daily alarms, etc). But aside from
doing this one-time workaround, there doesn't seem to be any way to actually
create filtered views. Or is there?]

You can see for yourself that the Calendar view lets you filter by "Subject
contains", "Category is" (which you've figured out means Any Category, not
just the primary one) , and "Project is" (similar). So that gives you 3
different types of criteria, nothing more complicated.

"Custom Views" are views, and operate on all sorts of item types, not just
calendar events, and they do give you a much more refined way of filtering.
They do present the results as a "view" in the format of a list.

 

[Michael Jardine]

Thanks again. Wow that is complicated! Most of us end-users aren't really
interested in all these machinations (creating secondary categories, but
having to update them, and then having to create tertiary categories if we
decide we want to see something else in our calendars, but then having to
update those as well, if we remember, which we don't, which is why we have
Entourage in the first place ...but I guess there's no other way.
Still, I like Entourage better than iCal so I guess I'll stick with it for
now.

 

[Paul Berkowitz]

It comes down to a basic difference between Entourage's "model", where
categories belong to items (events), and iCal's, where the events belong to
calendars.

For most purposes, it's much better Entourage's way, especially since
Entourage is a multi-purposed app with messages, tasks, notes, contacts,
groups all having categories as well, and categories working across all
these types of items. It's much more integrated and flexible. you ca
associate contacts, messages, calendar events, etc. with each other by
having the same category (not to mention linking them too if you wish).

iCal's method - having the events belong to separate calendars - is what
allows to to have a list where you can choose to display the specific set of
calendars - and no others - at one time. But it's much more limiting in
other ways, except it doesn't matter too much since there are only events
and tasks, nothing else. Nevertheless, you cannot ever assign one event to 2
or 3 different calendars, in the way that you can assign 2 or 3 categories
to a single event in Entourage. (And how is that useful? Just think of how
Entourage itself assigns both a specific "Holiday" category to all
categories, displaying the Holiday color, bit also assigns a specific
category also for "Holiday - United States", "Holiday - Jewish", etc. That
lets you filter on either all holidays , or just Jewish Holidays, as you
wish. That's precisely what I've suggested you imitate here with
"Business=Family" except you make the more genera; category secondary
instead of primary.) It actually allows much more sophisticated usage, and
it's really not all that much trouble, as you'll see when you do it. You
just maybe someone to introduce you to doing it that way. In iCal there's no
such opportunity. You do it iCal's way or not at all. So there's a
trade-off, but ultimately you get a _lot_ more with Entourage's model than
with iCal's, although you lose the convenience for this one single thing
(optional number of calendars to display).

It's not impossible that in a later version we might get a similar
check-list as in iCal, for being able to choose which categories (plural) to
filter. But you should understand that "under the surface" it would be more
complicated to implement than in the iCal model with separate calendars,
which is undoubtedly why it doesn't exist at the moment. But using secondary
categories, you can make it happen anyway.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.