Can a dropdown control a text entries visibility?

[Spongebob]

I am considering creating a project checklist to use in my office, but I am
not even sure if it is possible.

I would like to make a checklist which covers all possible combinations of
projects so that I can stop forgetting important items. This sounds simple
and I have a first draft created from simple checkboxes thru 'forms', however
this list has grown to an overwelming size and it now almost defeats its own
purpose due to its daunting nature.

What I was hoping to do is to create some dropdown boxes at the beginning of
the form (page 1) which filters the number of entities in the list. This
would end the confusion of having to skip over entries which do not apply to
a particular project but may be important to another one.

Does anyone know if this is a possibility in MS Word?

TIA!
Jeffrey K. Ries

 

[Pat Garard]

G'Day Spongebob,

I'm not surprised that your list is now 'daunting'.

Without meaning to be offensive, MS Word is about as useful
a project manager as MS Project is a word processor.

 

[Spongebob]

Pat,

Thank you for your response.

My use of the word 'project' seems to have been misleading. I am aware of
the usefulness which MS Project may offer in certain instances, however it is
not what I need for this indeavor.

All I need is a list of text entries in which items can be checked off if
they are present or completed, nothing more.

To my knowledge, MS Project is a program for scheduling and coordinating
portions of a major work project. Even if MS Project contains some sort of
checklist functionality the program would be overkill for my purpose and
something I could not justify buying for such a small use. In addition, if
this checklist proves to be useful I may eventually share it with a select
few of my coleagues. Some of them are not very computer literate and may end
up printing the form out and checking it off manually. I don't see this
being very practical in MS Project, but would be ideal in MS Word.

I know that MS Word is great for creating a checklist because I already have
a basic version of one. I am simply trying to find out if I can take it a
step further and filter some of the entries.

Thanks,
Jeffrey K. Ries

 

[Jay Freedman]

I am considering creating a project checklist to use in my office, but I am
not even sure if it is possible.

I would like to make a checklist which covers all possible combinations of
projects so that I can stop forgetting important items. This sounds simple
and I have a first draft created from simple checkboxes thru 'forms', however
this list has grown to an overwelming size and it now almost defeats its own
purpose due to its daunting nature.

What I was hoping to do is to create some dropdown boxes at the beginning of
the form (page 1) which filters the number of entities in the list. This
would end the confusion of having to skip over entries which do not apply to
a particular project but may be important to another one.

Does anyone know if this is a possibility in MS Word?

TIA!
Jeffrey K. Ries

Hi Jeffrey,

This is a serious case of reinventing the wheel. Take a look at the
task list in Outlook, which is made for exactly this kind of
checklist.

 

[Pat Garard]

G'Day Spongebob,

Try Outlook Tasks they ..
have a Start Date
have a Due Date
have a Priority
have a Status
have Notes
can be marked as complete OR % complete
can Recur
can be Viewed in various ways
can be Categorised and viewed by category
can have Reminders
:
can be associated with e-mails
can be associated with Contacts
can be associated with Appointments
:

 

[Spongebob]

You don't like MS Word do you?

G'Day Spongebob,

Try Outlook Tasks they ..
have a Start Date
have a Due Date
have a Priority
have a Status
have Notes
can be marked as complete OR % complete
can Recur
can be Viewed in various ways
can be Categorised and viewed by category
can have Reminders
:
can be associated with e-mails
can be associated with Contacts
can be associated with Appointments
:
--
Regards,
Pat Garard
Melbourne, Australia
_______________________

 

[Spongebob]

My current checklist is roughly a couple hundred entries and at any time I
keep about a dozen or so active projects. I would have to keep an average of
a few thousand tasks at any time. This would also be a more difficult method
to share with others.

I am confident in my abilities on most Microsoft products, I have considered
which one would be best for this job and I stand by my decision. I truly
believe that MS Word is the way to go on this.

Jeffrey K. Ries

 

[Jay Freedman]

Hi Jeffrey,

OK, if you insist...

Does each checkbox correspond to a project? And does each task belong to one
and only one project? What does a task entry look like -- is it a single
paragraph, a row of a table, something else? Do you want to filter just the
project names, or also the tasks associated with them?

Maybe a better way to say this is, what does the document look like with
everything displayed, and what do you want it to look like when one or a few
checkboxes are checked? If you don't mind sharing, you can email the
document to me; otherwise, post a small sample.

One other point that may have a bearing: What version of Word are you
working with, and what's the minimum version you expect to share it with?

 

[Spongebob]

Thank you for your kind attention.

The list is a document which a copy will be saved into each and every
project folder. It is a generic list with no single project in mind. It is
a simple "Brush your teeth, tie your shoes, lock the door behind you" type of
reminder list of items which need to be done on every project we have. After
doing hundreds of projects it becoms very easy to overlook the most obvious
of items, this makes us look sloppy and unorganized. This list is in hope of
correcting this image.

For further explaination I am e-mailing you directly what I have done up to
this point as well as the original file.

I am currently using MS Word 2003 and it is expected that by the time I
finish creating this document all users here will be using it as well.

Thank you again your your input,
Jeffrey K. Ries

 

[Pat Garard]

My absolute favourite Word processor!
`[:-}