Category Doesn't Appear in Mail "To:" List

T

Tim Barwick

This is weird.

I have a category called DR-2005 that has names setup for it. In Mail when
I have the Address pane up and the Address Book displayed with it I can't
see this category. I see other categories but not this one. It also
doesn't popup as an option in the To: list when I type in "DR".

Any ideas?

Thanks!

-=Tim=-
 
P

Paul Berkowitz

Incomprehensible. What does "I have a category called DR-2005 that has names
setup for it" mean? How does a category have "names set up for it"?? A
category is just a category.

I have a feeling that what you really want is a Group, not a Category. But
until you explain yourself, it's hard to know for sure. No one can answer if
they don't understand the question, It can be a bit perplexing when you
don't know an application's terminology. But please try to explain, step by
step, what you're really trying to do here.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
T

Tim Barwick

OK! :)

I have some Addresses setup in a Category. I'd assumed that this was a good
way to call a list of email addresses into email without having to enter
them one by one. It appears to work with my other Categories, I type in
"Va" for vacation into my email "To:" field my Vacation category appears in
suggestions of email addresses and that email will go to all the people
setup for the "Vacation" category. However when I try the same thing for
the category "DR-2005" it can't even find the category.

Is that better? :)

Thanks again!
 
P

Paul Berkowitz

Much clearer description. Thank you. As I suspected, you'd misunderstood the
nature and purpose of Categories. Categories merely "tag" (and color) items
that have a related context: calendar events, messages, tasks, notes,
folders, etc. - not just contacts. You cannot send an email message to a
category. What you're looking for is a "group". Groups can contain contacts
- and non-contacts - specifically for emailing everyone at once. That's what
you want.

In the Address Book, click the Categories column to sort contacts by
category. Scroll down to find all the contacts of "DR-2005" category. Click
the topmost Contac of that category. Holding down the Shift key, click the
bottom-most contact of that category. Now all the contacts of "DR-2005"
category are selected. Now click the "Add Group" button in the toolbar. That
makes a new group and automatically includes all the selected contacts. (In
future, drag new contacts to the opened Group window to add them, or just
click "+" button and start typing a contact's name to add it.) Name the
group: "DR-2005". Check the box that says "Hide addresses".

NOW when you start typing "DR-2005" in an email address it will
auto-complete to this group's name. Just send the message and it will go to
all the group members, without revealing each others' addresses to each
other. (If you want it to resole to the individual addresses, uncheck that
"Hide addresses" box in the group window.)

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
T

Tim Barwick

Much clearer description. Thank you. As I suspected, you'd misunderstood the
nature and purpose of Categories. Categories merely "tag" (and color) items
Click to expand...

-=Tim=-
 
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