Change from exchange to pop

J

jtpharr

Greetings. I'm using Entourage 2004 connected to an exchange server
for work. Because of downsizing, we're ditching our exchange server
and will start using a plain ol' pop mail server. I know I could set
up a new account that would appear in "Folders on My Computer" but I'd
like to change the settings of the existing exchange account so that i
don't have to look in two different folders for email. (I've also read
in another post that I could set up a view so that i see both accounts
at the same time, but that sounds fishy to me.) Can i simply edit the
settings of the exchange account without losing all of the mail that's
already there?

cheers,
jerry
 
C

Corentin Cras-Méneur

Greetings. I'm using Entourage 2004 connected to an exchange server
for work. Because of downsizing, we're ditching our exchange server
and will start using a plain ol' pop mail server. I know I could set
up a new account that would appear in "Folders on My Computer" but
I'd like to change the settings of the existing exchange account so
that i don't have to look in two different folders for email. (I've
also read in another post that I could set up a view so that i see
both accounts at the same time, but that sounds fishy to me.) Can i
simply edit the settings of the exchange account without losing all
of the mail that's
Click to expand...
already there?


I don't see how you could do that.
If you don't want to take any chance, you should copy all your
Exchange e-mails to a folder "on my computer" (and the same goes for
the address book and calendar). The problem is that the Exchange data
is not really *stored* locally. It's only cached. You can't keep it
like that forever (actually, if you rebuild the database, all this
cache is cleared and Entourage then connects to the Exchange server to
re-download it all).
You'll have to set a new account for POP.


Corentin
 
D

Diane Ross

Greetings. I'm using Entourage 2004 connected to an exchange server
for work. Because of downsizing, we're ditching our exchange server
and will start using a plain ol' pop mail server. I know I could set
up a new account that would appear in "Folders on My Computer" but I'd
like to change the settings of the existing exchange account so that i
don't have to look in two different folders for email. (I've also read
in another post that I could set up a view so that i see both accounts
at the same time, but that sounds fishy to me.) Can i simply edit the
settings of the exchange account without losing all of the mail that's
already there?
Click to expand...

Basically, your exchange mail is on a server. A POP account goes to ³Folders
on My Computer². You can¹t make an Exchange account mail show up on your
computer. You need to set up a POP account and download your mail. Depending
on what you have this could take a long time. You could also create an IMAP
account that would leave the mail on the server similar to exchange. What
you do will depend on what you are doing with the server. Will it stay there
for access?

--
Diane Ross, Microsoft Mac MVP
Entourage Help Page
<http://www.entourage.mvps.org/>
Entourage Help Blog
<http://blog.entourage.mvps.org/>
 
J

jtpharr

Thank you Corentin and Diane. I've probably talking about 4 gigs of
mail, with hundreds of nested folders, so it's no small thing that i
be able to maintain everything. In response to your question, Diane,
the exchange server is literally going to wiped clean and sold next
week, so i will no longer have access to the mail stored on it.

Now some clarifying questions for both of you:

Corentin, you suggested that I should "copy all [my] Exchange e-mails
to a folder 'on my computer', and Diane you suggested that I "need to
set up a POP account and download [my] mail." So am i hearing you both
correctly that it should be as simple as dragging the Exchange folder
and dropping it into the "on my computer" folder?

I realize that there will no longer be any connection or
syncronization with the exchange server -- the server is literally
going to be wiped clean and sold next week -- and I'm okay with that.
What I'm trying to accomplish is treating the old emails -- the ones
that i had received via the Exchange server -- as though I had
received them via this new POP account. That is, have one inbox that
has all my old email with the same series of nested folders -- we're
talking about 4 gigs of mail and hundreds of nested folders. And then
when i start receiving mail via the POP account, I can place them into
their appropriate folders.

Will simply dragging and dropping do the trick?

Thanks again,
Jerry
 
J

Jeff Zienowicz

Will simply dragging and dropping do the trick?
Click to expand...

Yes, it will. If your Exchange account was set to "Headers Only," you'll
have to make sure all the Exchange messages have been fully downloaded
before you start. I've found that the "Move" button on the toolbar works
better than drag 'n drop for this sort of thing.

You might make a copy of the database before you start, "just in case."

Jeff
 
C

Corentin Cras-Méneur

Corentin, you suggested that I should "copy all [my] Exchange
e-mails to a folder 'on my computer', and Diane you suggested that I
"need to set up a POP account and download [my] mail." So am i
hearing you both correctly that it should be as simple as dragging
the Exchange folder and dropping it into the "on my computer" folder?
Click to expand...

Yes.
If everything is already cached locally, drag and drop will probably
be the fastest. If you set up a POP account on the Exchange server,
you'll have to let it re-download everything and it could take time
(but it'll work quite the same way: everything ends up copied locally).

[...]
What I'm trying to accomplish is treating the old emails -- the ones
that i had received via the Exchange server -- as though I had
received them via this new POP account.
Click to expand...

POP e-mails and e-mails copied to an On My Computer folder are exactly
the same thing. They are simply stored locally,
Corentin
 
C

Corentin Cras-Méneur

Zienowicz said:
Yes, it will. If your Exchange account was set to "Headers Only," you'll
have to make sure all the Exchange messages have been fully
downloaded before you start. I've found that the "Move" button on the
toolbar works
better than drag 'n drop for this sort of thing.
Click to expand...

Very very true! Make sure the whole messages have been downloaded
first.

Corentin
 
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