Change Variable Date to Static/Hard Date

[CJ]

Is there an easy way to change a date field that updates
to one that is static or stays the same? When I create a
new letter, the date field is variable and updates every
time I open the letter. This is fine while the letter is
being revised so that I know the date is always current.
However, once the letter is finalized and sent out, my
boss wants the date it was actually sent to now remain
the same in the letter file, no matter when we access it
again. Does anyone know of a way to do this?

Your help is appreciated.

 

[Jay Freedman]

Hi CJ

Select the date (which is a Date field) and either lock it with Ctrl+F11, or
unlink it with Ctrl+Shift+F9.

If you lock it, it's still a field but it won't update. You can later unlock
it with Ctrl+Shift+F11, update it, and re-lock it.

If you unlink it, it becomes plain text and will never update again.

If you don't like the default shortcut keys, you can change the assignments
in the dialog you get by opening the Tools > Customize dialog and clicking
the Keyboard button.

You may get other advice to replace the Date field with a CreateDate field,
but that will always show the date the document was first created. If you
revise the document on subsequent days before you send it out, you'd have to
replace the CreateDate field with the current date.

 

[CJ]

Thank you so much. That's a huge help.

-----Original Message-----
Hi CJ

Select the date (which is a Date field) and either lock it with Ctrl+F11, or
unlink it with Ctrl+Shift+F9.

If you lock it, it's still a field but it won't update. You can later unlock
it with Ctrl+Shift+F11, update it, and re-lock it.

If you unlink it, it becomes plain text and will never update again.

If you don't like the default shortcut keys, you can change the assignments
in the dialog you get by opening the Tools > Customize dialog and clicking
the Keyboard button.

You may get other advice to replace the Date field with a CreateDate field,
but that will always show the date the document was first created. If you
revise the document on subsequent days before you send it out, you'd have to
replace the CreateDate field with the current date.

--
Regards,
Jay Freedman
Microsoft Word MVP



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