Construction Industry: Help on identifing tasks

[bill]

I am starting a new project in a couple of weeks, and I have run into some
difficulty establishing tasks. My objective is to incorporate the use of a
daily work log with a searchable 'Notes' field, as well as performing
standard PM functions. The project is a new hospital building. I will be
performing work in 120 patient rooms, and another 30 other areas. I have 21
tasks listed that I will need to perform for each location (room number). I
have defined dependencies and created a schedule.

My problem is that I want to track the progress of the job by room numbers.
I want to record what day an employee worked in a room, and what work was
performed. Should I redo my task names, changing the list from work related
items (ie paint wall) to a list based on room numbers, each room having a
list of 21 different sub-tasks?

I would appreciate any advise.

Thanks,
Bill

 

[John]

I am starting a new project in a couple of weeks, and I have run into some
difficulty establishing tasks. My objective is to incorporate the use of a
daily work log with a searchable 'Notes' field, as well as performing
standard PM functions. The project is a new hospital building. I will be
performing work in 120 patient rooms, and another 30 other areas. I have 21
tasks listed that I will need to perform for each location (room number). I
have defined dependencies and created a schedule.

My problem is that I want to track the progress of the job by room numbers.
I want to record what day an employee worked in a room, and what work was
performed. Should I redo my task names, changing the list from work related
items (ie paint wall) to a list based on room numbers, each room having a
list of 21 different sub-tasks?

I would appreciate any advise.

Thanks,
Bill

Bill,
Project's strong point is schedule development, planning and tracking.
It doesn't have a lot of functionality when it comes to text based
searches. Although there are ways to set up a search on the Notes field,
depending on what you want to see, displaying the results may require
the use of an advanced feature of Project, namely VBA.

With regard to your file structure, if you want to track by room number
it will probably be more convenient to set up your plan as 120 + 30
summary lines each with 21 subtasks. That way the actual performance
tasks are actively managed and the summary lines segregate the work by
room (and other areas). Sorting, filtering and/or grouping can always be
used to "cut" the information into work categories (e.g. all "paint
wall" tasks).

Hope this helps.
John
Project MVP

 

[JackD]

Insert a text column (insert menu / column)
Put the room number in the text column.
You should have about 2500 tasks (1 for each activity in each room)
From the project menu, select "group by" and define a new group based on
your text field.
That way you can go back and forth between the way you have your project
organized by task or by
room.