Copy Email from Exchange servers to Local HD

  • Thread starter Witham Rick (Nokia-FN-MSW/MtView)
  • Start date
W

Witham Rick (Nokia-FN-MSW/MtView)

Hi Folks,

I just transitioned from Outlook on a PC to Entourage on a new MacBook PRO
and I¹m having trouble getting email from the Exchange server copied to my
local drive on my MacBook. (Like most of you, I get an obscene amount of
email. I try to do a good job of copying messages to my Local Drive so I
don¹t reach my memory limit on the exchange server. )

When I try to drag and drop messages from the Exchange folder to a local
drive, a message appears in the Local Folder, but looks like the message is
still sitting on the server and not copied to my local drive (and removed
from there server).

I¹m since maxed out my server space on the Exchange server and it¹s
preventing me from sending mail until I can figure this out. Any help would
be greatly appreciated.

Thanks!

Rick
 
C

Corentin Cras-Méneur

Rick(Nokia-FN-MSW/MtView) said:
Hi Folks,
Click to expand...


Hi Rick,
I just transitioned from Outlook on a PC to Entourage on a new
MacBook PRO and I¹m having trouble getting email from the Exchange
server copied to my local drive on my MacBook. (Like most of you, I
get an obscene amount of email. I try to do a good job of copying
messages to my Local Drive so I don¹t reach my memory limit on the
exchange server. )
Click to expand...

All you have to do is to drag it to one of the folders on the On My
Computer section in Entourage. It will then be stored locally in the
Entourage database (a bit like putting it in a .pst in Outlook).
When I try to drag and drop messages from the Exchange folder to a
local drive, a message appears in the Local Folder, but looks like
the message is still sitting on the server and not copied to my local
drive (and removed from there server).
Click to expand...

Sure: you just copied it to the desktop, you didn't "move" it. You
still need to send the original message to the trash. Same thing for
the tip I gave you: if you use the Copy command from the contextual
menu, it will still be stored on Exchange. If you use Move, it will be
copied locally and the original will be sent to the trash of your
Exchange account (don;t forget to empty the trash once you're done)
Corentin
 
J

Jeff Zienowicz

All you have to do is to drag it to one of the folders on the On My
Computer section in Entourage. It will then be stored locally in the
Entourage database (a bit like putting it in a .pst in Outlook).

Sure: you just copied it to the desktop, you didn't "move" it. You
still need to send the original message to the trash. Same thing for
the tip I gave you: if you use the Copy command from the contextual
menu, it will still be stored on Exchange. If you use Move, it will be
copied locally and the original will be sent to the trash of your
Exchange account (don;t forget to empty the trash once you're done)
Click to expand...

It's not clear to me if the OP is dragging to On My Computer folders within
Entourage, or to the Mac desktop. If he is dragging to On My Computer
folders: if I recall correctly, when you drag from an Exchange folder to an
On My Computer folder, Entourage copies rather than moves the messages;
maybe that's the source of the problem. As the drag and drop behavior
changes from Move to Copy depending on whether it's a local-to-local or
server-to-local drag, I find it easier to use the Move button on the
toolbar. That way, I know it will be a move, not a copy, regardless of the
source and destination.

Jeff
 
C

Corentin Cras-Méneur

It's not clear to me if the OP is dragging to On My Computer folders
within Entourage, or to the Mac desktop. If he is dragging to On My
Click to expand...

The original post mentioned the Desktop.
Computer folders: if I recall correctly, when you drag from an
Exchange folder to an On My Computer folder, Entourage copies rather
than moves the messages; maybe that's the source of the problem. As
Click to expand...


Same thing with the desktop. THat's why I mentioned that if you want
to "move" the e-mails you have to either use the Move command to move
them on my computer or drag them wherever you want and later delete
them from the source,
the drag and drop behavior changes from Move to Copy depending on
whether it's a local-to-local or server-to-local drag, I find it
easier to use the Move button on the toolbar.
Click to expand...

I use the Contextual menu :)
Recent locations are reflected there so it usually makes the operation
a lot less repetitive when you often move e-mails to the same
locations (eg: and archive folder).

Corentin
 
J

Jeff Zienowicz

I use the Contextual menu :)
Recent locations are reflected there so it usually makes the operation
a lot less repetitive when you often move e-mails to the same
locations (eg: and archive folder).
Click to expand...

A very good suggestion, especially for Windows switchers, who tend to be
strong right clickers. I just wanted to mention the drag and drop quirks,
as I find that they do confuse folks, especially Outlook switchers: Outlook
will perform a move when you drag and drop, even if it's from a server-based
folder tree to "Personal Folders," whereas Entourage will perform a copy if
it's from a server folder to On My Computer.

Jeff
 
D

Diane Ross

A very good suggestion, especially for Windows switchers, who tend to be
strong right clickers. I just wanted to mention the drag and drop quirks,
as I find that they do confuse folks, especially Outlook switchers: Outlook
will perform a move when you drag and drop, even if it's from a server-based
folder tree to "Personal Folders," whereas Entourage will perform a copy if
it's from a server folder to On My Computer.
Click to expand...

See this Mac Gem by Dan Frakes:

FileCutter, a contextual menu plug-in that adds a new FileCutter submenu to
the Finder¹s contextual menus. When right-clicking on a file or folder (or
multiple files or folders), this submenu contains Cut, Copy, Move To and
Copy To items:

<http://www.macworld.com/weblogs/macgems/2007/04/filecutter/index.php?lsrc=m
wgems>

--
Diane Ross, Microsoft Mac MVP
Entourage Help Page
<http://www.entourage.mvps.org/>
Entourage Help Blog
<http://blog.entourage.mvps.org/>
 
B

Barry Wainwright

I use the Contextual menu :)
Recent locations are reflected there so it usually makes the operation
a lot less repetitive when you often move e-mails to the same
locations (eg: and archive folder).
Click to expand...

I use 'move to' a lot as well, but when the folders are 'in view' I
command-drag stuff over. Just like the finder, this moves, rather than
copies.
 
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