Creating a company Address Book

[spencergb]

Is it possible to create an address book that is shared?

I've been told on this forum that adding a contact list to an address book
only changes the address book for my profile, but I need to be able to create
an address book that is shared and it just seems that this must be possible
somehow using Outlook.

Thanks.

 

[Sue Mosher [MVP-Outlook]]

If you're using Exchange as your mail server, you have two company address
books available. One is the Global Address List that the administrator
maintains. The other is any contacts folder that you create in Public
Folders. Each user who has permission to see the public contacts folder can
check the Outlook Address Book box on the folder's Properties dialog to add
it to the address lists that they see when they click the Address Book
button or the To button on a new message. You can't do that for them. Each
user gets to decide what contacts address lists they want in their Address
Book.

If you're not using Exchange, see
http://www.slipstick.com/addins/groupcontacts.htm

 

[spencergb]

Can I add a Public Folder containing contacts to the Global Address List?

 

[Sue Mosher [MVP-Outlook]]

No. The Global Address List is derived from Active Directory.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Marsha L. Hillson Gerace]

We have a small office network, 3 PCs running Win98SE networked through a
router with a print server. We need to share our main contacts list. I
have read the website below, but everything seems to say we must have
Exchange; we don't have this. Is there any way for this to be done? I've
tried exporting the main contacts list and importing it to the other 2
computers, but things don't always import correctly and we lose all the
Groups. It is also too time consuming to do each time a change is made.

If you're using Exchange as your mail server, you have two company address
books available. One is the Global Address List that the administrator
maintains. The other is any contacts folder that you create in Public
Folders. Each user who has permission to see the public contacts folder can
check the Outlook Address Book box on the folder's Properties dialog to add
it to the address lists that they see when they click the Address Book
button or the To button on a new message. You can't do that for them. Each
user gets to decide what contacts address lists they want in their Address
Book.

If you're not using Exchange, see
http://www.slipstick.com/addins/groupcontacts.htm

Marsha L. Hillson Gerace
mailto:[email protected]
Outlook XP/2002 (10.6515.6714 SP3); Win98SE; 768MB RAM
Entourage 11.0.0 (040405) & MacOS 10.3.4; 768MB RAM

 

[Sue Mosher [MVP-Outlook]]

See http://office.microsoft.com/en-us/assistance/HA011477571033.aspx for an
article by Outlook MVP Eric Legault on various ways to share Outlook data
without Exchange You'll also find lists of third-party sharing tools and
other information at http://www.slipstick.com/outlook/share.htm and
http://www.slipstick.com/addins/groupcontacts.htm