creating a new address book from two existing

J

jamesmcnee

On our computer each member of the family has a user account and an
entourage set up. We just have a stand alone Mac running OS X 10.3.9
and use Entourage 2004 for the Mac -- none of that Exchange server
stuff here!

What is the best way to combine two address books? For example I have
contacts in my user area and my wife has her contacts in her area. In
a perfect world we would like to each work from the same single
contact / address book but failing that is there a way to merge the two
files and then each of us use a version of the merged lists?

Long run we would then have to figure a way to keep each other informed
of changes but right now we're trying to do our Christmas card lists.

Any advice would be great.

Thanks,
 
B

Barry Wainwright [MVP]

On our computer each member of the family has a user account and an
entourage set up. We just have a stand alone Mac running OS X 10.3.9
and use Entourage 2004 for the Mac -- none of that Exchange server
stuff here!

What is the best way to combine two address books? For example I have
contacts in my user area and my wife has her contacts in her area. In
a perfect world we would like to each work from the same single
contact / address book but failing that is there a way to merge the two
files and then each of us use a version of the merged lists?

Long run we would then have to figure a way to keep each other informed
of changes but right now we're trying to do our Christmas card lists.

Any advice would be great.

Thanks,
Click to expand...

Use the 'export' function to export all the addresses from one address book,
switch to the other identity and import those addresses. Do the reverse as
well, and both address books will have all the addresses.
 
T

Tim Lapin

Barry said:
Use the 'export' function to export all the addresses from one address book,
switch to the other identity and import those addresses. Do the reverse as
well, and both address books will have all the addresses.
Click to expand...
That's OK for a once only job but I see two potential problems:

1) New entries:
Such additions will have to be merged on a regular basis as well and
that seems like a huge overhead for perhaps 5 to 10 new contacts.

2) Duplicate entries:
How does Entourage handle duplicates? Overwrite, ignore, merge data or
duplicate entries? The reason I ask is that both people might have the
same person listed but with different contact info. One could have an
email address while the other could have a phone number. Not likely in
this case but it's worth mentioning in the general case.
 
P

pbloem

Open contacts in Entourage. Drag contacts to desktop. VCF-files will be
created. Close your account and open other. Drag accounts from desktop
to addressbook. Do the same vice versa: two accounts will have the same
content.
Peter Bloemendaal
 
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