cross ref. figure

[Vijay J.]

In cross refererring figures, I use bookmarks in the
following way : Insert cross reference as usual, then
select the desired text from the actual caption, click
Insert Bookmark, Add, and then update the fields. What is
the best way if I need to cross reference the same figure
more then once? One way is to copy and paste the cross-
referenced text from the previous citation, but in this
case, I have to remember that the figure has been
referenced before everytime I cross-reference a figure.
Is there any better way (....something like identifying
the bookmark ....or other)?

Thanks!

 

[Shauna Kelly]

Hi vijay

The best way is to use Insert > Reference > Caption to create the caption.
Then, create a cross-reference to the caption, which will be listed for you
in the cross-reference dialog box. You can create as many cross references
to one figure caption as you need.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Vijay J.]

Dear Shauna, thanks for your reply.
I use bookmarks when I want a different text in cross-
reference from that in the caption : ie, for example, if
my caption is 'Fig. 1 ' and I want a text in cross-
reference as 'as shown in figure 1.', in this case I
need only '1' from the 'Fig. 1', so I bookmark '1'. What
is your opinion in this case, in reference to my original
query? I use Word 2000.

Thankyou

 

[Shauna Kelly]

Hi Vijay

OK, now I understand better what you're trying to do.

As I understand it, this is what you're doing (or, perhaps, this is how I'd
do it).

Step 1 You have a caption (eg "Fig. 1").

Step 2 You select the "1". Insert > Bookmark. Give it a name, such as
"PhotoOfMyDog".

Step 3 To refer to the photo, Insert > Reference > Cross Reference. In the
Reference Type box, choose Bookmark. In the "For which bookmark" box, choose
"PhotoOfMyDog". Choose something appropriate from the "Insert Reference To"
box (eg, choose Bookmark Text). Click Insert.

If you want to refer again to the same figure, just repeat Step 3. Let's
say you want some text like "As you can see in Figure 1, my dog is
beautiful. The photo in Figure 1 was taken last year." Each time you want to
insert the "1" in that text, do Step 3.

It might be interesting to do Alt-F9 and look at the field codes that Word
inserts into your document. You'll see that there's no magic involved here.
All Word is doing is inserting a field that looks like { REF PhotoOfMyDog
\h }. The \h switch turns it into a hyperlink, so you can click on it. You
can look up the other switches Word uses with the REF field in Word's help.
You could type the REF field yourself if you wanted. Just remember that you
can't type the braces by hand. You must do ctrl-F9 and type within the
braces that Word gives you. Once you've typed the field, use F9 to update
it, or ctrl-a F9 to update all fields in the document.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Vijay J.]

Thanks a lot Shauna for your help, it works fine now. I
was doing the right things in wrong order, and perhaps
without actually knowing what I am doing, but now have
much better insight in what I am doing when I use
bookmarks. Your tip on switches and ctrl-F9 was also very
helpful.

Vijay

 

[Shauna Kelly]

Hi Vijay

I'm glad I could help.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word