Data migration

R

Robert Murphy

I'm sure this has been asked and answered a google times; I'd just like to
make sure. I'm migrating this system from Win2k to XP, and want my Outlook
data - mail and contacts - to be imported into the fresh install of Office.
Do I just export the stuff I want from the File | Export menu, then Import
it?

Thanks
Robert
 
R

Roady [MVP]

Nope, just copy the pst-file to a save location and after the upgrade
connect to it again by File-> Open-> Outlook Data File...

Make sure you include hidden and system files and folders when searching for
pst-file.

By default it is located in
C:\Documents and Settings\%username%\Local Settings\Application
Data\Microsoft\Outlook\

You can also locate the file by using
Rightclick the root folder (probably Outlook Today)-> Properties-> button
Advanced-> field Filename
--
Roady [MVP]
www.howto-outlook.com

Tips of the month:
-Creating Signatures
-Create an Office XP CD slipstreamed with Service Pack 3
 
R

Robert Murphy

Roady said:
Nope, just copy the pst-file to a save location and after the upgrade
connect to it again by File-> Open-> Outlook Data File...

Make sure you include hidden and system files and folders when searching for
pst-file.

By default it is located in
C:\Documents and Settings\%username%\Local Settings\Application
Data\Microsoft\Outlook\

You can also locate the file by using
Rightclick the root folder (probably Outlook Today)-> Properties-> button
Advanced-> field Filename
Click to expand...

Thanks for the advice, and the link to your site. So _everything_ is stored
in the one single .pst file!? I found also a tiny (80k) file called
archive.pst, and a 2k file called extend.dat, I imagine they need copying
too. However, if all mail, meetings, contacts whatever are stored in one
potentially very large file (mines about 50M after 3 or 4 months) then it
sounds like a potential disaster, or at least a candidate for frequent
backups. I didn't realise my peril, but have now that script to schedule
backups from your site.

BTW has this situation changed in Outlook 2003? I'm running OfficeXP still.


Robert
 
B

Brian Tillman

Robert Murphy said:
I'm sure this has been asked and answered a google times;
Click to expand...

That would be "googol" (10 raised to the power 100 or a one followed by 100
zeros), if you mean the number, but saying "google" is appropriate, since,
if you are convinced it's been asked before, you can use google.com to look
for your answer.

http://www.slipstick.com/config/backup.htm
 
R

Roady [MVP]

The archive file is used when you use AutoArchive (Tools-> Options-> tab
Other-> button AutoArchive) or archive manually; File-> Archive... If you
use these features; back-up Archive.pst as well!

Extend.dat is used for keeping settings of add-ins. There is no real need
for backing this up.

It is wise to back up the file frequently indeed. 50MB isn't that large but
the file cannot exceed 2GB. In Outlook 2003 when you create a new pst-file
you won't have this limit. Backing up the file is still needed then as well
though! ;-)

Good to hear you like my site! :)

--
Roady [MVP]
www.howto-outlook.com

Tips of the month:
-Creating Signatures
-Create an Office XP CD slipstreamed with Service Pack 3

-----
 
G

Geoff

Robert,

All your mail, contacts, etc are stored in PSTs.. note the plural. If
you've been using archiving, backup the archive.pst as well.

If you want to get your Rules, Accounts, etc backed up as well you
will want to download Microsoft's "Save My Settings" tool for Outlook
-- http://www.microsoft.com/downloads/...E9-0272-4396-BDE4-6CC3375C6A21&displaylang=EN

This will backup your mail, settings etc and restore it on the other
end of your upgrade.

Cheers,
Geoff.

---------------------
Geoffrey Steffens, Managing Director
Xemplify IT Pty Ltd

Email: g.steffens [at] xemplifyIT.com Phone: +61 (07) 34200671
Web: http://www.xemplifyIT.com

Makers of PSTCompactor - simplifying corporate PST File Management
Free trial! http://www.PSTCompactor.com


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