Don't want to maintain duplicate rule sets for POP and Exchange in Entourage2004

A

Adam Tarnoff

I maintain several POP email accounts in Entourage 2004, and recently
added an Exchange account for a new job. Until now I have alway
managed my incoming mail using several dozen POP rules to sort
messages into a plehtora of Folders On My Computer. I frequently
revise and update my rules as projects I am involved with change.

I would like to find a way for my incoming Exchange mail to be treated
same way as my POP mail, that is to say sorted and stored in Folders
On My Computer. Unfortunately POP rules do not apply to email
recieved from the Exchange account, and I'd like to aviod maintainng
duplicate rule sets for POP and Exchange. NOTE: I do not need the
Exchange mail sorted into folders on the Exchange server - just sorted
locally.

So... using only one Exchange rule I can copy all of my incoming
Exchange mail to my local inbox, but I can't seem to get my POP rules
to automaticallly apply to those message. I can manually Select All
messages and then Apply All Rules, but I'd like to automate that
process.

Is there a script that can help me? Is there another work-around other
than manually Select All messages and Apply All Rules?

Any suggestions or advice would be greatly appreciated!!

Thanks,
Adam

Mac OS 10.3.5
Entourage 2004
 
P

Paul Berkowitz

I maintain several POP email accounts in Entourage 2004, and recently
added an Exchange account for a new job. Until now I have alway
managed my incoming mail using several dozen POP rules to sort
messages into a plehtora of Folders On My Computer. I frequently
revise and update my rules as projects I am involved with change.

I would like to find a way for my incoming Exchange mail to be treated
same way as my POP mail, that is to say sorted and stored in Folders
On My Computer. Unfortunately POP rules do not apply to email
recieved from the Exchange account, and I'd like to aviod maintainng
duplicate rule sets for POP and Exchange. NOTE: I do not need the
Exchange mail sorted into folders on the Exchange server - just sorted
locally.

So... using only one Exchange rule I can copy all of my incoming
Exchange mail to my local inbox, but I can't seem to get my POP rules
to automaticallly apply to those message. I can manually Select All
messages and then Apply All Rules, but I'd like to automate that
process.

Is there a script that can help me? Is there another work-around other
than manually Select All messages and Apply All Rules?

Any suggestions or advice would be greatly appreciated!!
Click to expand...

Make Exchange Rules to Copy the messages to specific local folders -
mirroring what your POP rules do - and then Delete Message.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
A

Adam Tarnoff

Paul Berkowitz said:
Make Exchange Rules to Copy the messages to specific local folders -
mirroring what your POP rules do - and then Delete Message.
Click to expand...

Thanks for the tip... that will work, but then I would have 2 full
sets of Rules to maintain (one set to handle incoming POP messages and
another to handle incoming Exchange message), right?

Can an Applescript be used to select all of the Unread Messages in my
Local Inbox, then Apply All Rules to the selected messages? If the
answer is yes, uisng only one Exchange Rule it would be possible to
Copy incoming messages from the Exchange Inbox the the Local Inbox,
then run the script to Apply Rules to Unread Messages.

If it is not possible for a script to do that, then I suppose I will
just need to maintain duplicate rule sets for my POP and Exchange
accounts.

Thank you in advance for your advice!
-Adam
 
P

Paul Berkowitz

Thanks for the tip... that will work, but then I would have 2 full
sets of Rules to maintain (one set to handle incoming POP messages and
another to handle incoming Exchange message), right?

Can an Applescript be used to select all of the Unread Messages in my
Local Inbox, then Apply All Rules to the selected messages?
Click to expand...

The answer is No. Rules aren't scriptable (although just about anything that
can be done by rule can also be done by script).
If the
answer is yes, uisng only one Exchange Rule it would be possible to
Copy incoming messages from the Exchange Inbox the the Local Inbox,
then run the script to Apply Rules to Unread Messages.
Click to expand...

The answer is No.
If it is not possible for a script to do that, then I suppose I will
just need to maintain duplicate rule sets for my POP and Exchange
accounts.
Click to expand...

That's what you need to do. Don't forget you may need one more Exchange Rule
to copy messages to the local Inbox if they don't fit any of the other
criteria. If you put that rule right at the bottom the criteria can just be
"All messages" since all the others will have been dealt with already.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
A

Adam Tarnoff

Paul,

Thank you for the clarification... I appreciate your help!

Best,
Adam
 
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