Editing multiple contacts

T

Thomas O'Malley

Does anyone know of a what to change the same field in mulitiple contacts at
once? E.g. Change all of the company names so they are an exact match. Thank
you.
 
D

Diane Ross

Thomas O'Malley said:
Does anyone know of a what to change the same field in mulitiple contacts at
once? E.g. Change all of the company names so they are an exact match. Thank
you.
Click to expand...

One of the scripters might be able to create a script to do this. I don¹t
think it¹s on Scriptbuilders <http://scriptbuilders.net/> but I know there
was a script that changed from one field to another that you might be able
to edit. Seemed it changed work to home field.

It would take a bit of working around to do this, but you could export the
category of contacts as a tad delimited file. Import into Excel and make the
change there.

Most likely you would need to delete after exporting, make the change then
import. I would work on a backup copy to be safe.
 
W

William Smith [MVP]

Thomas said:
Does anyone know of a what to change the same field in mulitiple
contacts at once? E.g. Change all of the company names so they are an
exact match. Thank you.
Click to expand...

I've tested this and it works for me in Entourage 2008. Use at your own
risk...

Copy and paste the following AppleScript code (six lines total) into the
Script Editor found in /Applications/AppleScript.

tell application "Microsoft Entourage"
set theContacts to selection
repeat with aRecord in theContacts
set company of aRecord to "New Company"
end repeat
end tell

Replace "New Company" with whatever company name you choose.

Select one or more contacts that need the company name changed and then
click the Run button in the Script Editor.

Should just take a few seconds.

Hope this helps!

--

bill

Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://nine.pairlist.net/mailman/listinfo/youtalk>
Twitter: follow <http://twitter.com/meck>
 
T

Thomas O'Malley

Many thanks to William for his solution. It works just fine. Be careful
though on your selection. If you include some unwanted records it will
silently go about its business ;) I made that mistake.
 
W

William Smith [MVP]

Thomas said:
Many thanks to William for his solution. It works just fine. Be careful
though on your selection. If you include some unwanted records it will
silently go about its business ;) I made that mistake.
Click to expand...

Glad that gave you what you needed. And I'm sure you understand my
caveat too now. Fortunately, the script should be able to quickly fix
mistakes as well. ;-)

I may work on something a little bigger with better error checking. You
can always save this simple script for future use by saving it as a
compiled script in your script menu. Assuming you're using Entourage
2008, simply select About This Menu... and click the Open Folder button.
Place the script there.

Again, be careful if you do this. These six lines don't check for any
user errors.

--

bill

Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://nine.pairlist.net/mailman/listinfo/youtalk>
Twitter: follow <http://twitter.com/meck>
 
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