Embedded Fonts and Files

[NickCherryJiggz]

The fonts I'm using in my presentation (which are relevant to the project)
are downloaded and surely will not be on any computers that have not
previously installed them. If the user on some other computer attempts to run
the presentation, will the fonts still appear correctly, or will they just
switch to the default Times New Roman, Arial, etc? Similarly, my presentation
will have links to external files (Microsoft Word documents). Will these
documents automatically be packaged or do I need to put them onto the disc
separately? Thanks a lot. Sorry for all the questions...I'm new to Powerpoint
and am limited on time to prepare this project, so I don't have much chance
to experiment.

 

[Bill Dilworth]

Hey Nick,

If the font is not on the destination computer and you have not embedded it,
than PowerPoint will fill in whatever it thinks is close. If all of the
fonts that you are using are distributable (non-managed) than you can embed
them and even if the end-user does not have them on their system, they'll be
able to view the show as designed. If the fonts are not for distribution
and you embed them, than there is a possibility that the end user may not be
able to open the presentation.

Find out if your special fonts are protected.

If they are, you can still make the presentation viewable on any system by
converting all the text boxes into graphics. The downside of this is that
the presentation will be larger and the text not as crisp.

--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
yahoo2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
..

 

[DL]

bill,
Can you please elaborate on how to do that since I have that same issue to
deal with when I port a powerpoint presentation from my computer to the
church projection computer. Some times the fonts don't carry over and the
resulting screen looks like garbage (rare, but it has happened).

thanks in advance,
dave

 

[Bill Dilworth]

Do this on a copy of the presentation...

Select the textbox (not the text within the text box)
Right click and select 'Save as Picture'
Save as a PNG or emf (JPGs, while smaller, will degrade through
anti-aliasing unacceptably)
Delete the text box
Insert the picture you just saved
Place the picture where the textbox was
Restore the animations to the picture (note text animations will no longer
work)

This is not perfect, but the picture will always show the correct font and
always be openable.

Oh, the only possible exception is if you use a weird graphic type that the
destination computer does not have.

--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
yahoo2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
..

 

[NickCherryJiggz]

If the fonts are not protected, how would I go about embedding them into the
presentation? And thanks, you've been very helpful.

 

[Bill Dilworth]

Click on File => Save As in the dialog box click on Tools (upper right),
Select Save Options
From that dialog box select Embed TrueType Fonts
Ok out of the dialog
Enter a new name for the PPT file
Save


Then (before the crucial presentation) try the file on another computer
without this font. Font protection is often not revealed until it errors a
presentation.


--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
yahoo2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
..