Entourage 2004 - automatically deselecting previous category

M

mailon2me

Sorry if I'm missing something in Preferences or this has been covered
before but I can't see anything listed.

I use David Allen's GTD system and after a lot of trying different
software options, I have found Entourage 2004 near perfect for
implementing GTD and to sync with my Palm Tungsten E.

After a bit of experimentation and adaption, I'm really pleased with
the results. I am now trying to fine tune things for speed, learning
keyboard shortcuts etc.

One thing that I would like to tweak connected to categories. If for
example I have, a to-do under a category of "Waiting for..." and want
to change it to say "Office", the to-do will initially be listed under
both categories until I untick "Waiting for".

I presume this is so you can have a to-do appear on several category
lists?

I don't have this requirement, so it would speed things up if when
selecting a new category, the previous one is automatically deselected.
Is this possible?

Thanks
Steve
 
P

Paul Berkowitz

Sorry if I'm missing something in Preferences or this has been covered
before but I can't see anything listed.

I use David Allen's GTD system and after a lot of trying different
software options, I have found Entourage 2004 near perfect for
implementing GTD and to sync with my Palm Tungsten E.

After a bit of experimentation and adaption, I'm really pleased with
the results. I am now trying to fine tune things for speed, learning
keyboard shortcuts etc.

One thing that I would like to tweak connected to categories. If for
example I have, a to-do under a category of "Waiting for..." and want
to change it to say "Office", the to-do will initially be listed under
both categories until I untick "Waiting for".

I presume this is so you can have a to-do appear on several category
lists?

I don't have this requirement, so it would speed things up if when
selecting a new category, the previous one is automatically deselected.
Is this possible?
Click to expand...

Most definitely, this is for enabling multiple categories. If you want to
change categories rather than add a category, select "Assign Categories" at
the top of the dropdown (or get to it quicker by command-;), check the new
category you want and uncheck the old one (or vice-versa, makes no
difference). It's true this takes more steps than adding a category, and is
probably about the same as pulling down the drop-down twice, but it's
clearer what's going on.

There's no way to make it as easy as you'd like while the possibility of
multiple categories exists - and multiple categories is "worth more". But it
would be nice if say, holding down the Option key while you selected a
category unchecked all previously checked categories at the same time. Yu
could request that.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

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PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
M

mailon2me

Thanks Paul, I'll have a go at requesting it. I beleive quite a few Mac
users who a running with GTD are using Entourage, so I feel this option
may be welcomed.
 
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