Entourage Address Book

B

bearthatwalks

I am trying to:
1. Have Entourage Address Book display contact names with Last Name
first, followed by First Name (the same way MAC Address Book does).

2. use MAC Address Book groups directly in Entourage Address Book

3. Get my signature to appear immediately at the end of my text in
outgoing reply messages instead of at the end of the original text to
which I am responding. I have only been able to do this on an "each
case" basis, using the signature launch icon rather than an automatic
signature application.
 
M

Michel Bintener

Hi Beth,

see inline for answers.


I am trying to:
1. Have Entourage Address Book display contact names with Last Name
first, followed by First Name (the same way MAC Address Book does).
Click to expand...

Unfortunately, that can't be done in Entourage. Your contacts get sorted by
their last names, but the display is always "first name" "last name", sorry.
2. use MAC Address Book groups directly in Entourage Address Book
Click to expand...

That's not possible, as far as I know.
3. Get my signature to appear immediately at the end of my text in
outgoing reply messages instead of at the end of the original text to
which I am responding. I have only been able to do this on an "each
case" basis, using the signature launch icon rather than an automatic
signature application.
Click to expand...

The location of your signature is determined by your settings in Entourage's
preferences. If you go to Entourage>Preferences, Reply & Forward section,
the second Mail Attribution option will place your signature at the end of
the quoted section. If you choose the third option ("Place reply ... and
include From, Date,..."), your signature will be placed before the quoted
text. It is also possible to have your signature appear before the quoted
text with the second option checked, but that requires a script, and I can't
remember its name right now.

--
Michel Bintener
Microsoft MVP
Office:Mac (Entourage & Word)

***Always reply to the newsgroup.***
 
M

Mickey Stevens

Unfortunately, that can't be done in Entourage. Your contacts get sorted by
their last names, but the display is always "first name" "last name", sorry.
Click to expand...

Below is a workaround for displaying Address Book contacts in "Last, First"
format by Paul Berkowitz.
----------------------
You can't [display in Last, First format]. Do note that the Name column
nevertheless _sorts_ by Last Name, not First Name.

You could copy LastName FirstName into the Nickname field or a custom field,
and then sort by that. You can also drag that column to the far left
(after making it visible in View/Columns) if you wish.

Transferring all the names in reverse order can be done easily by
AppleScript.

tell application "Microsoft Entourage"
set allContacts to every contact
repeat with aContact in my allContacts
tell aContact
set {fName, lName} to {first name, last name}
if fName ‚ "" and lName ‚ "" then
set reverseName to lName & " " & fName -- or:
--set reverseName to lName & ", " & fName -- with comma
else if fName ‚ "" or lName ‚ "" then
set reverseName to lName & fName
else if company ‚ "" then
set reverseName to company
else if (every email address) ‚ {} then
set reverseName to default email address
else
set reverseName to ""
end if
set its nickname to reverseName -- or:
-- set its custom field three to reverseName -- or whichever
end tell
end repeat
beep
activate
display dialog "All done!" buttons {"OK"} default button 1 with icon 1
end tell

You can run this from Script Editor if you wish (no need to save it.) If you
want a comma between last name and first, remove the first "--" in front of
that line with comma and insert "--" before the preceding line. Similarly if
you want to use a custom field and not the nickname, remove the "--" in
front of the custom view line and insert it before the nickname line (or
just remove that line). You can change the "three" to anything from "one"
through "eight".
 
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