Entourage as Project Mgmt Tool (MultipleSharing Cals & To Do Lists)

A

agreatheight

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Email Client: Exchange

My boss wants to get Entourage to serve as a project management tool, and has tasked me to find out more information about how to do this. He wants to be able to:

1) Set up multiple calendars, and share one of them with write permissions.

2) Share To Do Lists.

It looks like you can set up multiple calendars, but I can't figure it out yet. It also looks like you can set up the permissions for the calendars once they are set up. I cannot figure out if you can share to do lists.

Can anyone help? I'd certainly appreciate it!!

Peace!
 
W

William Smith

My boss wants to get Entourage to serve as a project management tool,
and has tasked me to find out more information about how to do this.
He wants to be able to:

1) Set up multiple calendars, and share one of them with write
permissions.

2) Share To Do Lists.

It looks like you can set up multiple calendars, but I can't figure
it out yet. It also looks like you can set up the permissions for the
calendars once they are set up. I cannot figure out if you can share
to do lists.
Click to expand...

I don't believe you can use Entourage's Project Center to share multiple
calendars. Project Center is actually using your own calendar to store
events and then filtering what you see for items marked with your
project name.

You can, however, share multiple calendars using public folders.

As for To Do lists, you can't share those through Exchange, but I do
believe you can share Tasks using shared Projects (not To Do items).

Sharing Projects requires a common file server between every Entourage
user and you can only control permissions using the server's file
sharing capabilities (not within Entourage). You may find that it meets
your needs but the Project Center is better suited to managing your own
individual projects, IMHO.

Rather than trying to use Entourage for group collaboration I'd suggest
finding an open source web collaboration package such as TWiki or
consider your options with using Outlook for Windows where you can share
calendars, contacts, mail and Office documents via public folders and
actually use Tasks/Notes with Exchange. Also, you can look into
something like SharePoint server (either you have your own or use a
hosting service).

Hope this helps!

--

bill

William M. Smith, Microsoft Interop MVP - Mac/Windows
Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
 
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