(thanks to Barry Wainwright): okay, I can list all calendar events
related to a certain project (identified by a keyword). Great. But they
are listed in completely random order, not related by date, event name,
or anything else. Is here any way I can organize them in calendar
sequence, and limit the printout to a specific month? ingrid
In the Results pane click on the "Date" column header to sort by date (and
click a second time if you want to reverse the sort order). When I search
for Calendar Events in Find (i.e. switch the popup from "All Items" to
"Calendar Events"), the "Date" column is in fact already pre-selected so
events are indeed in Date order. You must be doing something different.
Unfortunately, Search Results pages (and Custom Views, which are similar),
are not printable. But what you could do is this:
1) With the Search Results page sorted by date, hold down the Shift key and
click the FIRST, then the LAST, item from the month you want. That will
select all the items in between as well - i.e. a month's worth of calendar
events meeting your search criteria.
2) Click anywhere in the Categories column, and select "Edit Categories" in
the menu that comes up. (Or go to Edit/Categories/Edit Categories). Click
"Add Category" and add a new category, name it appropriately (e.g. "This Guy
- June"), and give it a color. Close the window.
3) (Check the correct items are still selected - Important.) Click anywhere
in the Categories column, and select "Assign Categories" in the menu that
comes up. (Or go to Edit/Categories/Assign Categories). Check the category
you just made ("This Guy - June"). Do NOT click "Set Primary" button if you
don't want it to impose the color over other categories. Click OK and close.
4) Now go to the calendar. File/Print (cmd-P).
5) In the Print window, flip the Print popup (from Monthly Calendar) to
"Calendar List"
6) Click the Start calendar button and change the Start date to the Month
you want, and **click day 1** (easy to forget this). Then click the End
calendar button, **switch to correct month** (easy to forget this), and
click the last day of the month.
7) *** Click "Layout" button. Aha! (Most people don't know about this.)
Uncheck the Tasks box (unless you want them too), leaving just Events.
8) Check "Only items in this category" and select the category you made
before ("This Guy - June"). Click OK (or first fuss about with other
options*). Click Print.
You end up with a little more than you want: it includes "empty" days too,
but lists only the events you want. *You could choose font options in Layout
window (8) to minimize the size of the date "Labels" first.
--
Paul Berkowitz
MVP MacOffice
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