Folder with mixed item types

[Mario]

I want to have a mixed set of items in a given outlook folder. For
example, I want to create a folder for a particular project that has
tasks, relevant emails and notes... maybe even calendar items? Is this
possible?
Do I really need to write some VB to do this?

 

[Brian Tillman]

I want to have a mixed set of items in a given outlook folder. For
example, I want to create a folder for a particular project that has
tasks, relevant emails and notes... maybe even calendar items? Is this
possible?

Create a folder related to the subject and then mail/note/calendar
subfolders under that to contain the related items.

 

[Mario]

I was hoping to avoid that both for simplicity and because I wanted to
then create subfolders to that folder and wanted to have a clear and
easy folder tree for people to use.

I guess the answer you're alluding to is "no, it's not possible to
mixed object types within a single outlook folder.", correct?

 

[Brian Tillman]

I guess the answer you're alluding to is "no, it's not possible to
mixed object types within a single outlook folder.", correct?

Correct. You can put any kind of item in any folder, but it will behave
according to the properties of the folder. So, if you put a calendar entry
in a Mail and Post folder, the calendar entry will be a plain old mail
message.

 

[Mario]

Oh, I see now... The items don't really have a type. They are all the
same generic object type and the folder provides the context for to
interpret them. So how does outlook know what icon to give them in the
deleted items folder and could I create a "deleted items *like*" folder?

 

[Michael Kensy]

Hi Brian,


Follw up to 'microsoft.public.office.developer.outlook.vba' only


Dienstag, den 29 Maerz 2005 schrieb Brian Tillman:

Correct. You can put any kind of item in any folder, but it will behave
according to the properties of the folder. So, if you put a calendar entry
in a Mail and Post folder, the calendar entry will be a plain old mail
message.

may be I misunderstand but I don't think that's right. You can publish
different item types to one folder and every item "will behave" according
to its type but ... from my point of view an item *doesn't* "behave"!
Forms are only representing a dataset stored at folders fields ... even
though many of a folders field definitions are same *AND* if you really
miss some fields you can add them.

I can't see a problem on storing different item types at one folder but I
think there will be a problem to find expressive explorer views different
from table views.
For me that's the reason why I would suggest to create like you said a
folder related to the subject and subfolders to store different item types

@Mario
what is your idea behind that question to store different item types at one
folder only. May be there is another solution ;-)



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[Brian Tillman]

may be I misunderstand but I don't think that's right. You can publish
different item types to one folder and every item "will behave"
according
to its type

If that were true, I could copy, say, a Note item to a mail folder and it
would open up like a Note item, but the only choices I have when I copy a
Note to a mail folder is to "copy as message" with or without an attachment.
Likewise, if I try to copy that Note to the calendar, I have to copy it "as
appointment". I have no other choice. So it seems fairly clear that the
properties of the folder govern the presentation of the object and that all
objects are, in fact, of the same internal format, just with different
fields presented.

 

[Brian Tillman]

Oh, I see now... The items don't really have a type. They are all the
same generic object type and the folder provides the context for to
interpret them.

Or so it appears to me by trying to copy items from disparate folder types.

So how does outlook know what icon to give them in the
deleted items folder and could I create a "deleted items *like*"
folder?

Good question. Perhaps you CAN store disparate items in the same folder,
but I don't see a way using the standard Outlook interface.

 

[Michael Kensy]

Hi Brian,

Di, the 29. of Mrz in 2005 metioned Brian Tillman:

If that were true, I could copy, say, a Note item to a mail folder and it
would open up like a Note item,

thats not the point. *Copying* an item to a folder will create a folders
default item type element... that doesn't mean it isn't possible to store
store

but the only choices I have when I copy a
Note to a mail folder is to "copy as message" with or without an attachment.
Likewise, if I try to copy that Note to the calendar, I have to copy it "as
appointment". I have no other choice. So it seems fairly clear that the
properties of the folder govern the presentation of the object and that all
objects are, in fact, of the same internal format, just with different
fields presented.

Not different fields but controls and a form is kind of control also. You
can try out by
a) publishing different form to one folder
b) creating *new* items (at the 'Actions' menue ...)
(or changing default item type at the folders properties)

The only problem is to change representing form of existing forms because
forms definition is stored at the dataset of elements too. Therefore you
can write some code or use some tools (have a look at

http://www.google.de/search?hl=de&as_qdr=all&q=Change+message+class+outlook+doc&btnG=Suche&meta=

I do prefer DocMessageClass.



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