How do I protect a document so a client can't see the internal re.

[Frustrated Admin]

Our internal management emailed a document back and forth internally,
tracking the changes. Once completed, the changes were accepted and then the
document was emailed to the client. Unfortunately, the client apparently has
Windows XP which has an option to view, markup, which revealed confidential
changes which had occurred previously.

Does anyone know how to protect a document once the changes have been
accepted, before sending on the a client? I know converting to pdf would
work, but it's a drastic measure. We'd like to leave it in Word in case the
client wants to make changes. Thanks for any advice.

 

[Jay Freedman]

Our internal management emailed a document back and forth internally,
tracking the changes. Once completed, the changes were accepted and
then the document was emailed to the client. Unfortunately, the
client apparently has Windows XP which has an option to view, markup,
which revealed confidential changes which had occurred previously.

Does anyone know how to protect a document once the changes have been
accepted, before sending on the a client? I know converting to pdf
would work, but it's a drastic measure. We'd like to leave it in
Word in case the client wants to make changes. Thanks for any advice.

See the appropriate article:

How to Minimize Metadata in Word
WD97:
http://support.microsoft.com/?kbid=223790
WD2000:
http://support.microsoft.com/?kbid=237361
WD2002:
http://support.microsoft.com/?kbid=290945

Remove Hidden Data add-in for Office 2003 and Office XP
http://support.microsoft.com/?kbid=834427

 

[Suzanne S. Barnhill]

If the changes were truly accepted and not just hidden, the client would not
be able to see them. Turning off "Show changes on screen" or (in Word
2002/2003) switching from Final with Markup to Final does not change the
actual document. Only selecting Accept All Changes in Document actually gets
rid of the tracking data.